e-File Form 940, 941, 943, 944 or 945 for Small Businesses
E-filing your Forms 940, 941, 943, 944 and 945 is secure and accurate, and it sends an acknowledgement that the IRS received your return within 24 hours. Electronically filing these returns involves using a third-party who will transmit the return for a small fee. Explore your options below.
Choose an Authorized IRS e-file Provider to prepare, sign and e-file the returns for you.
Buy IRS-approved software made available through an Authorized IRS Online Filing Provider. Use your software to send your return to an authorized provider who e-files 94x returns. There are three signature options to choose from. Since some providers do not provide for all signature options, you will need to choose the provider that best suits your needs.
On-Line Signature PIN
Complete the 94x On-Line PIN Registration process provided in the software to become an authorized signer of your company’s 94x tax returns. Use your 10-digit PIN to sign these returns. It may take up to 45 days to receive your PIN, so plan ahead.
Complete Form 8879-EMP, IRS e-file Signature Authorization, if you and your Electronic Return Originator choose to create a 5-digit electronic filing PIN to sign the tax returns.
Manually sign the Form 8453-EMP, Employment Tax Declaration for an IRS e-file Return, scan the form and have your transmitter include it as an attachment (Portable Document Format (PDF) file) to the electronic return. There are no PINs involved in this option.
Please contact the e-help Desk with any questions.