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E-file Forms 940, 941, 943, 944 or 945 for Small Businesses

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E-filing your Forms 940, 941, 943, 944 and 945 is secure and accurate. When you e-file, the system sends an acknowledgement that the IRS received your return within 24 hours. Electronically filing these returns involves using a third-party who will transmit the returns for a small fee. Explore your options below.

Option 1 

Choose an Authorized IRS e-file Provider to prepare, sign and e-file the returns for you.

Option 2 

Buy IRS-approved software available through an Authorized IRS Online Filing Provider. Use the software to send your return to an authorized provider who e-files 94x returns. There are three signature options for you. Some providers do not offer all signature options. Choose a provider that offers the signature option you prefer.

Online Signature PIN

Complete the 94x Online PIN Registration process provided in the software to become an authorized signer of your company’s 94x tax returns. Use your 10-digit PIN to sign these returns. It may take up to 45 days to receive your PIN, so plan ahead.

Form 8879-EMP

Complete Form 8879-EMP, IRS e-file Signature Authorization, if you and your Electronic Return Originator choose to create a 5-digit electronic filing PIN to sign the tax returns.

Form 8453-EMP

Manually sign the Form 8453-EMP, Employment Tax Declaration for an IRS e-file Return, scan it and save as a PDF file. Your transmitter will attach this PDF file to the electronically filed return. There are no PINs involved in this option.

Please contact the e-help Desk with any questions.

Page Last Reviewed or Updated: 20-Dec-2016