3.21.15 Foreign Partnership Withholding

Manual Transmittal

November 10, 2017

Purpose

(1) This transmits revised IRM 3.21.15, International Returns and Document Analysis - Foreign Partnership Withholding.

Material Changes

(1) Various editorial changes were made throughout the IRM.

(2) IRM 3.21.15.1 - Title change from Overview to Program Scope and Objectives

(3) IRM 3.21.15.1.1 - Replaced new subsection to create Background as part of Internal Controls subsection.

(4) IRM 3.21.15.1.1.1 - Created new subsection as part of new Internal Controls subsection.

(5) IRM 3.21.15.1.1.3 - Updated references to new tax years.

(6) IRM 3.21.15.1.2 - Updated title of IRM referenced and created new subsection titled Authority.

(7) IRM 3.21.15.1.3 - Created new subsection Responsibilities.

(8) IRM 3.21.15.1.4 - Created new subsection Program Management and Review.

(9) IRM 3.21.15.1.5 - Created new subsection Program Objectives and Review.

(10) IRM 3.21.15.1.6 - Created new subsection Terms/Definitions/Acronyms.

(11) IRM 3.21.15.1.7 - Created new subsection Related Resources.

(12) IRM 3.21.15.2 - Moved IRM Deviation Procedures to subsection.

(13) IRM 3.21.15.2, and all subsequent subsections were renumbered.

(14) IRM 3.21.15.3 - Included link to Taxpayer Bill of Rights page.

(15) IRM 3.21.15.4 - Removed "Caution".

(16) IRM 3.21.15.6 - Added instruction to Make a copy of the return for CI.

(17) IRM 3.21.15.7 - Wrote out Error Resolution System for ERS, added abbreviation for C&E.

(18) IRM 3.21.15.8.1(1) - Wrote out Integrated Submission and Remittance Processing for ISRP.

(19) IRM 3.21.15.8.1(4) - Updated edit mark "X" and "/" instructions.

(20) IRM 3.21.15.8.2(7) - Wrote out Document Locator Number for DLN.

(21) IRM 3.21.15.8.2(9) - Added Large Business and International (LB&I) review of 1120-F to action code 440.

(22) IRM 3.21.15.10(3) - Wrote out Document Locator Number for DLN.

(23) IRM 3.21.15.11 - Updated tax year for Figures 3.21.15-1a and 3.21.15-1b.

(24) IRM 3.21.15.11.2(2) - Wrote out Employer Identification Number for EIN and Computer Paragraph for CP notice.

(25) IRM 3.21.15.12.2 - Corrected IDRS Letter 1382C paragraphs to A and S.

(26) IRM 3.21.15.12.3.5(1) - Updated reference to IRM 25.25.10 and Exhibit 3.21.15-8.

(27) IRM 3.21.15.12.3.5(2) - Updated reference to Exhibit 3.21.15-8, removed "Note" reference to IRM 4.10.12.1.3.3.

(28) IRM 3.21.15.12.4(1) - Paragraph (1) no longer restricted.

(29) IRM 3.21.15.12.4(2) - Added paragraph 5 to Edit Action Code 341 or CCC U when applicable.

(30) IRM 3.21.15.13.2(6) - Changed PAMC to OAMC.

(31) IRM 3.21.15.14 - Updated references to new tax years.

(32) IRM 3.21.15.14 - Added new paragraph for editing Tax Period Beginning date, added new figure (Figure 3.21.15-2).

(33) IRM 3.21.15.14(4) - Updated Figure 3.21.15-2 references for new tax years.

(34) IRM 3.21.15.14.1 - Updated reference to new tax year.

(35) IRM 3.21.15.16 - Updated Figure 3.21.15-2, is now Figure 3.21.15-3 and updated post marked date and return due date examples.

(36) IRM 3.21.15.16(2) - Added guidance IRS received date and postmark or shipment date.

(37) IRM 3.21.15.16(2) - Updated references for new tax year.

(38) IRM 3.21.15.16(9) - Updated Figure 3.21.15-3 references for new tax year.

(39) IRM 3.21.15.16(11) - Updated references for new tax year.

(40) IRM 3.21.15.16(13) - Updated new tax year due dates to Received Date Chart.

(41) IRM 3.21.15.16.1(3) - Updated guidance on Statute returns secured by Examination/Collections, TE/GE, TE/GE EP Exam.

(42) IRM 3.21.15.16.1(4) - Added paragraph 4, guidance on OAR assignments for Statute returns.

(43) IRM 3.21.15.17(13) - Added third column to include extended due dates.

(44) IRM 3.21.15.18(4) - Moved IRM reference from Computer Condition Codes D and R to description column.

(45) IRM 3.21.15.18.5(3) - Added example for following local procedures.

(46) IRM 3.21.15.18.6 - Wrote out Army Post Office for APO, Fleet Post Office for FPO and Diplomatic Post Office for DPO.

(47) IRM 3.21.15.18.6.1 - Updated Figure 3.21.15-3 is now Figure 3.21.15-4.

(48) IRM 3.21.15.18.9 - Updated Figure 3.21.15-4, is now Figure 3.21.15-5.

(49) IRM 3.21.15.19.2.23 - Updated Figures 3.21.15-5a and 3.21.15-5b, are now 3.21.15-6a and 3.21.15-6b, and fictitious examples were updated..

(50) IRM 3.21.15.19.2.23(4) - Updated Figures 3.21.15-6a and 3.21.15-6b for new tax year.

(51) IRM 3.21.15.19.2.24 - Updated Figures 3.21.15-5a and 3.21.15-5b, are now 3.21.15-6a and 3.21.15-6b.

(52) IRM 3.21.15.19.2.25 - Updated Figures 3.21.15-6a and 3.21.15-6b, are now 3.21.15-7a and 3.21.15-7b.

(53) IRM 3.21.15.19.2.25 Updated Figure 3.21.15-7a for new tax year, and fictitious examples were updated.

(54) IRM 3.21.15.19.2.26 - Updated Figures 3.21.15-6a and 3.21.15-6b, are now 3.21.15-7a and 3.21.15-7b.

(55) IRM 3.21.15.20 - Added reference to IRC 6020(b).

(56) Exhibit 3.21.15-1 - Updated exhibit to include tax year beginning date "T" line.

(57) Exhibit 3.21.15-2 - Updated exhibit to include tax year beginning date "T" line.

(58) Exhibit 3.21.15-3 - Updated exhibit to include tax year beginning date "T" line.

(59) Exhibit 3.21.15-4 - Created new Exhibit 3.21.15-4 Form 8804 T Lines (for 2008 returns).

(60) Exhibit 3.21.15-7 - Updated exhibit to include tax year beginning date "T" line.

(61) Exhibit 3.21.15-8 - Updated exhibit to include tax year beginning date "T" line.

(62) Exhibit 3.21.15-9 - Removed OUO and added reference to Notice 2010-33.

(63) Exhibit 3.21.15-10 - Created new exhibit Glossary and Acronyms.

Effect on Other Documents

IRM 3.21.15, dated November 15, 2016 (effective 01-01-2017), is superseded. IPU 17U0296 was issued 02-10-2017, and IPU 17U0261 was issued 02-07-2017

Audience

Wage and Investment Code and Edit Employees (Ogden Submission Processing Center (OSPC) Only)

Effective Date

(01-01-2018)

Linda J. Brown
Director, Submission Processing
Wage and Investment Division

Program Scope and Objectives

  1. Purpose: This Internal Revenue Manual (IRM) provides coding and editing instructions for processing Form 8804, Annual Return for Partnership Withholding Tax (Section 1446), to the Business Master File (BMF). The first tax period valid for BMF is 200412.

  2. Audience: These procedures apply to IRS employees with responsibility for reviewing and editing the Form 8804, Annual Return for Partnership Withholding Tax (Section 1446) information returns in Document Perfection Operation including Supervisory Tax Examining Assistant, Lead Tax Examining Technicians, and Tax Examining Technicians primarily the International team at the Ogden Submission Processing Center.

  3. Policy Owner: The Director Submission Processing is responsible for the policies in this IRM.

  4. Program Owner: The Code & Edit/ERS IMF Section of the Paper Processing Branch of Submission Processing.

  5. Primary Stake Holders: Submission Processing (SP) and Large Business and International (LB&I).

  6. Program Goals: Accurately review and prepare all paper returns for Data Transcription and/or correspondence as necessary.

Background

  1. Form 8804 is processed under:

    • Tax Class 1

    • Master File Tax (MFT) Code 08

    • Doc. Code 29

    • Document Locator Number (DLN) File Location Code 60 (Ogden)

    • Blocking Series 000-999

    • Program Code 11340

  2. Form 8804 is processed at the Ogden Submission Processing Campus (OSPC) as a "Non-Remittance" return.

    Caution:

    Form 8804 no longer has the payment amount "green rocker" on it. The payments will be processed with a separate DLN with Doc. Code 17, 19, 70 or 76 and assigned a Trace ID and Transaction Sequence Number. These numbers will be posted to Master File.

  3. Form 8804 is due on or before the 15th day of the third month after the close of the partnership's taxable year. However, if the partnership keeps its books and records outside of the United States and Puerto Rico (this is indicated by a checkbox in the upper right corner of Form 8804), then the Return Due Date (RDD) is the 15th day of the sixth month after the close of the partnership's taxable year.

    Example:

    A calendar year return is due on March 15th.

  4. For taxable years beginning in 2016 and later, the due date for the return of a partnership, including a Form 8804, moved from the fifteenth day of the fourth month (April 15 for calendar-year filers) to the fifteenth day of the third month (March 15 for calendar-year filers). In Notice 2017-47, the IRS provided relief from the failure to timely file penalty for taxpayers who, ostensibly unaware of the changed due date, filed their 2016 returns or requested extensions of time to file by the former due date.

Form 8804 Background -- Annual Return for Partnership Withholding Tax under (Section 1446)
  1. Form 8804 was modified as a result of the Internal Revenue Code (IRC) 1446 Regulations. This modification branched out the types of effectively connected taxable income (ECTI) allocable to a foreign partner from the highest rate applicable to the type of foreign partner to the highest rate applicable to the type of income allocable to that type of foreign partner. For corporate partners the rate remained unchanged at 35%. For partnership taxable years beginning in 2013 for non-corporate partners the rates are 39.6 %, 28%, 25% and 20% if the foreign partners provide the partnership with valid documentation (e.g., a Form W-8BEN) showing they qualify for the preferential rates.

  2. Under the IRC, there are two categories of income allocable to a foreign partner:

    • Income that is effectively connected with a trade or business in the United States,

    • Income that is not effectively connected with a trade or business in the United States

      Note:

      The difference between these two categories is that effectively connected income, after allowable deductions, is taxed at the same rates that apply to U.S. citizens and resident aliens. Income that is not effectively connected is taxed at a flat 30% (or lower treaty) rate, and reported on Form 1042 (Annual Withholding Tax Return for U.S. Source Income of Foreign Persons)

      .

  3. A partnership (not publicly traded) must make installment payments of withholding tax on its foreign partners' share of ECTI whether or not distributions are made during the year.

  4. The rules for making payments of amounts withheld under IRC Regulation 1441 for Fixed, Determinable, Annual, Periodical (FDAP) income apply to the amount of IRC Regulation 1446 tax withheld by publicly traded partnerships.

  5. The withholding tax rate on a partner’s share of ECTI is generally the highest marginal tax rate applicable to that type of taxpayer. The highest rate is currently 35% for foreign corporate partners and 39.6% for all other foreign partners.

  6. In response to regulations issued under IRC 1446 (IRC Regulation 1.1446-3), Form 8804 was modified so withholding tax is determined by applying to the partner’s allocable share of ECTI the highest tax rate applicable to the partnership's four types on income, if the partnership receives valid documentation (e.g., a Form W-8BEN) from a partner to which these rates apply. They are:

    • Net Ordinary Income, which is taxed at 35% (for corporate partners) or 39.6% (for all others)

    • Certain gains allocated to non-corporate partners, which is taxed at 28%

    • Unrecaptured section 1250 gains allocated to non-corporate partners, which is taxed at 25%

    • Adjusted net capital gain (including qualified dividend income and net section 1231 gain) allocable to non-corporate partners, which is taxed at 20%

Form 8813 Background -- Partnership Withholding Tax Payment Voucher (Section 1446)
  1. Form 8813, Partnership Withholding Tax Payment Voucher (Section 1446) is the form used by the partnerships to make their installment payments of IRC 1446 tax. The four installment payments must be made with Form 8813 by the 15th day of the 4th, 6th, 9th and 12th months of the partnership’s tax year. However, the payment may be made without Form 8813 if it is made through Electronic Federal Trust Payment System (EFTPS) or otherwise provided for by published guidance. Effective 01/01/2004, all Form 8813 payments made for tax periods ending December 31, 2004, and subsequent periods, began to be processed to the Business Master File (BMF).

Form 8804-C Background -- Certificate of Partner-Level Items to Reduce Section 1446 Withholding
  1. Form 8804-C is the sole method for a foreign partner to provide a certification to a partnership under IRC Regulation 1.1446-6 to reduce or eliminate the 1446 tax the partnership must withhold and pay on ECTI allocable to the foreign partner. The foreign partner uses Form 8804-C to certify to the partnership that it meets all the requirements of the regulations, and represents that the information provided, including filing requirements, is true, correct, and complete.

  2. Form 8804-C attached to Form 8804 or Form 8805: See IRM 3.21.15.1.1.5 and IRM 3.21.25.17.2 (1).

    Note:

    Each Form 8804-C should have a corresponding Form 8805 attached to Form 8804. Form 8804-C may be stapled to, or, loosely attached to the specific Form 8805. However, at times all Form 8804-Cs may come in grouped together behind Form 8804. If the Form 8804-C is not with the Form 8805, and the volume is 50 or less, attempt to locate the corresponding Form 8805 and follow the first-row instructions in the table. Otherwise, do not worry about matching the Form 8804-C with the Form 8805. Instead, follow the second-row instructions in the table.

    If... Then...
    A Form 8804 comes in with a Form 8804-C and a corresponding Form 8805 Detach Form 8804-C and Form 8805 from 8804. Leave action trail on both
    Form 8804-C is received attached to Form 8805,
    1. "DETACH" Form 8804-C from Form 8805 and edit an action trail on the Form 8805 "Detached 8804C. "

    2. Forward Form 8804-C to:
      Internal Revenue Service
      4-F23-142 Examination Branch
      2970 Market St.
      Philadelphia, PA 19104

    Form 8804-C is attached to Form 8804 and no Form 8805 are present that match the Form 8804-C,
    1. "DETACH"

    2. Forward Form 8804-C to:
      Internal Revenue Service
      4-F23-142 Examination Branch
      2970 Market St.
      Philadelphia, PA 19104

    3. Leave an action trail "Detached Form 8804-C" on Form 8804.

Form 8804 (SCH A) Background -- Penalty for Underpayment of Estimated Section 1446 Tax by Partnerships
  1. Partnerships that have effectively connected taxable income (ECTI) allocable to foreign partners use Schedule A (Form 8804) to determine whether they are subject to the penalty for underpayment of estimated tax and, if so, the amount of the underpayment penalty.

  2. Generally, the partnership does not have to file this schedule because the IRS will figure the amount of the penalty and notify the partnership of any amount due. However, if the partnership completes this form and attaches it to Form 8804, then the penalty calculated by the taxpayer will be assessed.

  3. Generally, a partnership is subject to the penalty if it did not timely pay in installments at least the smaller of:

    1. The tax shown on line 5f of its 2017 Form 8804 or,

    2. The total section 1446 tax that would have been due for 2016 , computed using the ECTI allocable to foreign partners for 2016 but without regard to certificates to partners submitted on Form 8804-C. However, only if the total of the amounts shown on lines 4a, 4e, 4i, 4m and 4q of its 2016 Form 8804 is at least 50 percent of the sum of the amounts shown on lines 4d, 4h, 4l, 4p, and 4t of its 2017 Form 8804 and the 2016 tax year was for a full 12 months. See IRM 3.21.15.18 for processing instructions.

      Note:

      IRC Regulation 1.1446-3(b)(3)(i)(A), provides that when calculating the prior year safe harbor amount, the partnership cannot take into account IRC Regulation 1.1446-6. See IRM 3.21.15.12.2.

Form 8805 Background -- Foreign Partner’s Information Statement of Section 1446 Withholding Tax
  1. Form 8805, Foreign Partner's Information Statement of Section 1446 Withholding Tax, is filed for each foreign partner to show the amount of effectively connected taxable income allocated, and the total tax credit allowed to a foreign partner.

  2. Generally, you may find there are two types of Form 8805 attached to a Form 8804.

    • A Form 8805 attached to Form 8804 substantiating the Section 1446 withholding claimed on Line 6b, must remain attached to Form 8804.

      Note:

      This type of Form 8805 shows the partnership entity information on Lines 1 and 2.

    • A Form 8805 submitted with Form 8804 reflecting the amount of income and withholding allocated to a foreign person. See IRM 3.21.15.12 (13).

      Note:

      This type of Form 8805 shows the partnership entity information on Lines 5a and 6.

  3. The Form 8805 matching the second bullet description in paragraph (2) above, is to be detached from Form 8804 and forwarded to Batching and Numbering for assignment of its own Document Locator Number (DLN). See IRM 3.21.15.1.1.3 (2).

    Note:

    See IRM 3.21.25.17 (3) and 3.21.25.17.2 (1). for processing Form 8805 to the International Web Applications Database (INTLWebApps), and the handling of Form 8804-C when attached to Form 8805.

  4. As a result of the IRC 1446 Regulations, Form 8805 was modified to add Schedule T "Beneficiary Information." Schedule "T" is not a separate page but consists of (new) Lines 11a - 13 on the front of Form 8805. Schedule "T" is to be completed by an estate or trust receiving Form 8805 (with Lines 1a through 10 already completed) to reflect the ECTI and withholding on lines 9 and 10 allocable to a beneficiary.

Authority

  1. IRC Section 1446 Regulations provides the authority for processing information returns for withholding tax on foreign partners’ share of effectively connected income.

  2. Policy statements for Submission Processing are contained in IRM 1.2.12, Service Wide Policies and Authorities, Policy Statements for Submission Processing Activities.

Responsibilities

  1. The Director, SP Office is responsible for monitoring operational performance for the Submission Processing campus.

  2. The Operations Manager is responsible for monitoring operational performance for their operation.

  3. The team manager/lead is responsible for performance monitoring and ensuring employees have the tools to perform their duties.

  4. The team employees are responsible for following the instructions contained in this IRM and maintaining updated IRM procedures.

Program Management and Review

  1. Program Reports: The Monitoring Section under Submission Processing Program Management/Process Assurance monitors the Code & Edit reports.

  2. Program Effectiveness: The program goals are measured by the following reviews:

    • Embedded Quality Submission Processing (EQSP)

    • Balanced Measures

    • Managerial Reviews

Program Objectives and Review

  1. Program Goals: Code & Edit is tasked with timely and accurately reviewing and editing all paper returns.

  2. Program Reports: The Monitoring Section under Submission Processing Program Management /Process Assurance monitors the inventory and timely processing of the returns.

  3. Program Effectiveness: The program goals are measured by the following reviews:

    • Embedded Quality Submission Processing (EQSP)

    • Balanced Measures

    • Managerial reviews

  4. Annual Review: The processes included in this manual are reviewed annually to ensure accuracy and promote consistent tax administration.

Terms/Definitions/Acronyms

  1. Acronyms and a glossary of terms can be found in Exhibit 3.21.15-10 .

Related Resources

  1. The following job aids have been developed to assist tax examiners in their work:

    • BMF Name Control Job Aid, Document 7071-A, Catalog Number 38048K.

    • Coding and Editing BMF Tax Returns, Foreign Addresses, Document 2324-002, Catalog Number 62293V.

♦IRM Deviation Procedures♦

  1. IRM deviations must be submitted in writing following instructions from IRM 1.11.2.2.4, When Procedures Deviate from the IRM, and elevated through appropriate channels for executive approval.

♦IRS Employee Contacts - RRA 98 IRC §3705(a) ♦

  1. The Restructuring and Reform Act of 1998 RRA 98 IRC §3705(a), provides identification requirements for all IRS employees working tax-related matters. IRS employees are required to give their name and unique identification number during taxpayer telephone, face to face, and written contact. In addition, a telephone number is required on all taxpayer correspondence. This will provide taxpayers with enough information to identify an IRS employee who has previously assisted with tax related matters.

  2. All IRS employees who communicate by telephone, correspondence or face to face, with taxpayers or their personal representatives on tax-related matters are required to provide (at a minimum) the following information:

    1. Telephone Contact - Their title (e.g. Mr., Mrs., Ms., Miss), last name and badge identification (ID Card) number.

    2. Face to Face Contact - Their title (e.g. Mr., Mrs., Ms., Miss), provide as appropriate during the conversation, their last name and badge identification (ID Card) number.

    3. Correspondence - All correspondence must include a telephone number where the taxpayer's question can be answered. In addition, manually generated and handwritten correspondence must have their title (e.g. Mr., Mrs., Ms., Miss), last name, and IDRS (Integrated Data Retrieval System) number, letter system number, or their badge identification (ID Card) number.

    4. The IDRS number and numbers for some other letter systems are automatically generated. If it is not generated, or a handwritten note is prepared, the badge identification (ID Card) number must be used. Toll-free employees may also provide their location for identification purposes. Faxes to taxpayers on tax-related matters are considered manually-generated correspondence and must include the required information.

    5. Correspondence, whether sent directly to the taxpayer or to the taxpayer's personal representative, must contain the required information.

    6. When a taxpayer requests to speak with a specific employee who previously handled their inquiry or request, or complains about the level of service previously provided, every attempt should be made to resolve the taxpayer's inquiry. If the issue cannot be resolved, the employee should refer the inquiry using established procedures to his or her manager.

    7. Correspondex letters will require a specific employee name and telephone number only if the employee initiating the correspondence is in the best position to respond to any questions that the taxpayer may have about the correspondence, or the employee is asking the taxpayer to provide additional case-related information.

    8. Otherwise, if the taxpayer does not need to contact a specific employee, the correspondence needs only an IRS telephone number and standard signature.

    9. Secretaries, receptionists, or other people who answer the telephone in functional offices need to identify themselves and should provide their badge identification (ID Card) number only if they are answering telephones which are routinely used to provide tax or account information.

    10. It is not necessary to repeat the badge identification (ID Card) number on a subsequent contact, when the nature of an employee's work involves multiple contacts with the same taxpayer and the employee has given the taxpayer (either telephone or in-person) his or her badge identification (ID Card) number on the first contact.

    Note:

    The Taxpayer Bill of Rights adopted by IRS in June 2014 provide that taxpayers have the right to receive prompt, courteous and professional assistance in their dealings with the IRS. They are to be spoken to in a way that is easily understood and any correspondence from the IRS must be clear and understandable. They have the right to speak to a supervisor whenever quality service is not received.

♦Taxpayer Advocate Service (TAS)♦

  1. Per the Taxpayer Bill of Rights (TBOR), taxpayers have the right to expect a fair and just tax system which provides taxpayers with the opportunity to have their facts and circumstances considered when it might affect their underlying liabilities, ability to pay, or ability to provide information timely.

  2. Taxpayers have the right to receive assistance from the Taxpayer Advocate Service (TAS) if they are experiencing financial difficulty or if the IRS has not resolved their tax issues properly and timely through normal channels. For additional information on the Taxpayer Bill of Rights, visit http://taxpayeradvocate.irs.gov/About-TAS/Taxpayer-Rights

  3. Refer taxpayers to TAS when the contact meets TAS criteria (see IRM 13.1.7, Taxpayer Advocate Service (TAS) Case Criteria) or when Form 911, Request for Taxpayer Advocate Service Assistance (and Application for Taxpayer Assistance Order), is attached and steps cannot be taken to resolve the taxpayer's issue the same day.

  4. "Same day" includes cases that can be resolved in 24 hours, as well as cases where steps can be taken within 24 hours to begin resolving the issue. (See also IRM 13.1.7.4, Same Day Resolution by Operations.)

  5. When making a TAS referral, use Form 911, and forward to TAS in accordance with your local procedures.

♦TAS Service Level Agreements (SLA)♦

  1. The National Taxpayer Advocate has reached agreements with the Commissioners of the Wage & Investment (W&I) Division, Small Business & Self-Employed (SB/SE) Division, Tax Exempt & Government Entities (TE/GE) Division, Criminal Investigation (CI), Appeals and Large Business & International (LB&I) Division, that outline the procedures and responsibilities for the processing of Taxpayer Advocate Service (TAS) casework when either the statutory or delegated authority to complete case transactions rests outside of TAS. These agreements are known as Service Level Agreements (SLAs).

  2. The SLAs are located at http://tas.web.irs.gov/policy/sla/default.aspx

♦Use of FAX for Taxpayer Submissions♦

  1. Tax return information can be received via fax as part of return perfection even if a taxpayer signature is required. In circumstances where contact with the taxpayer has been made and documented, faxed signatures are acceptable. For more information about accepting signed taxpayer documents by fax, see the most recent revision of the IRS Policy for Use of Fax, available at http://irweb.irs.gov/AboutIRS/co/dese/memo/48254.aspx.

  2. Contact with the taxpayer may be by telephone or correspondence. Follow local procedures to determine which method of contact will be used.

  3. Code & Edit examiners will indicate the fax paragraph on the approved Correspondence Action Sheet to advise taxpayers of the option to fax their response.

  4. Use the following resources to make sure you are speaking with the taxpayer or authorized representative before disclosing any tax information:

    • IRM 21.1.3.2.3, Required Taxpayer Authentication

    • IRM 21.1.3.2.4Additional Taxpayer Authentication

  5. Before leaving any messages on a taxpayer's answering machine, review:

    • IRM 11.3.2.7.1, Leaving Information on Answering Machines/Voice Mail

    • IRM 11.3.1.11, Facsimile Transmission of Tax Information

General Disclosure Guidelines

  1. IRC 6103 establishes the taxpayer's (T/P's) right to privacy of tax information. You must be sure that you provide correct information to the correct T/P or authorized representative (check IDRS CC CFINK for POA).

  2. Taxpayer returns and return information must remain confidential as provided for in IRC 6103,Confidentiality and disclosure of returns and return information. IRC 7431 provides civil damages for unauthorized disclosure of returns and return information. IRC 7213 and IRC 7213A provide criminal penalties for unauthorized disclosure or unauthorized inspection of returns and return information and require employees be discharged from duty if charged and convicted of these offenses.

  3. For more information on General Disclosure Guidelines refer to IRM 21.1.3,Operational Guidelines Overview and for full discussions refer to IRM 11.3.1 (Introduction to Disclosure).

♦Refund Returns (45 Day Jeopardy and $100 Million or more Refunds)♦

  1. Document Perfection is responsible for identifying refunds and for initiating requests for manual refunds.

    Note:

    Expeditious processing of refund returns is critical if the 45-day period is about to expire.

    IF THEN
    A refund return is batched in a non-refund batch
    1. Pull the return from the non-refund batch and merge into a refund batch using local procedures

    2. Code and edit the return as completely as possible.

      Note:

      Follow the instructions below when the processing date is more than 20 days after the received date or the return due date OR the refund is $100,000,000 or more.

    The processing date is more than 20 days after the Received Date or the Return Due Date (whichever is later) and the refund amount is $25,000 or more. Unnumbered Returns:
    1. Pull the return from the batch.

    2. Code and edit the return as completely as possible.

    3. Edit Action Code 341 or CCC U (whichever is applicable).

      Note:

      For returns with CCC U, attach Form 4227 and check the "Reject Correction" box.

    4. Give the return to the manager for expedite processing.



    Numbered Returns:
    1. Code and edit the return as completely as possible.

    2. Edit Action Code 341 (or CCC U as applicable) and leave in batch.

      Note:

      For returns with CCC U, attach Form 4227 and check the "Reject Correction" box.

    The refund is $100,000,000 or more.

    Note:

    Refund in this instruction means only the amount requested to be refunded to the taxpayer, not overpayments transferred to other periods.

    Unnumbered Returns:
    1. Pull the return from the batch.

    2. Code and edit the return as completely as possible.

    3. Edit Action Code 341 or CCC U (whichever is applicable).

      Note:

      For returns with CCC U, attach Form 4227 and check the "Reject Correction" box.

    4. Make a copy of the return for Criminal Investigation (CI). See IRM 3.21.15.13.4Criminal Investigation (CI) Referral.

    5. Expedite processing.



    Numbered Returns:
    1. Code and edit the return as completely as possible.

    2. Edit Action Code 341 (or CCC U as applicable)

    3. Attach Form 4227 to the return, edit Action Code 341 on Form 4227, and leave in batch.

      Note:

      For returns with CCC U, attach Form 4227 and check the "Reject Correction" box.

    4. Make a copy of the return for Criminal Investigation (CI). See IRM 3.21.15.13.4Criminal Investigation (CI) Referral.

♦Business Master File (BMF) Consistency♦

  1. The purpose of this initiative is to achieve consistency in the Business Master File (BMF) Code & Edit (C&E) processing IRMs.

  2. Topics for the BMF Consistency have been identified and developed as a coordinated effort between Cincinnati, Ogden and Paper Processing Branch BMF C&E/Error Resolution System (ERS).

  3. BMF Consistency Subsections are identified by a ♦ (diamond) before and after the title.

  4. Text in normal print is the common processes for BMF returns. The text in BOLD print is form specific and applies to this IRM only.

General Editing Guidelines

  1. The following general information can be used when editing Form 8804 returns.

  2. General instructions eliminate repetition of the same instructions for each return. If the general instructions and the specific instructions conflict, follow the specific instructions.

  3. All money amounts must be entered in U.S. dollars only.

  4. Round the filer's dollar and cents entry to the nearest whole dollar and edit the "rounded" amount above or to the left of the deleted entry.

  5. Money amounts can be either a positive or negative number.

  6. Do not bracket negative amounts on Lines 4b, 4c, 4f, 4g, 4j, 4k, 4n, 4o, 4r and 4s because the Form 8804 return has pre-printed brackets/parenthesis on these lines.

  7. You must place a bracket/parenthesis on the following lines if the entry appears as a negative without brackets/parenthesis. The lines are 4a, 4d, 4e, 4h, 4i, 4l, 4m, 4p, 4q and 4t.

♦Edit Marks♦

  1. Edit marks are edited on the return for transcription to the Automated Data Processing (ADP) System through the Integrated Submission and Remittance Processing (ISRP) system. The editing can be entered in brown, red, orange, purple or green pencil/pen.

  2. The only items edited on the return are those to be transcribed except where specific instructions require editing of a non-transcribed item. Lines are left blank if the entry would be a zero amount unless otherwise instructed.

  3. The original entry on a return is never obliterated, altered or erased when deleting or correcting an entry. Always exercise care to ensure that the original entry remains legible. Perfected entries provide a legible "edit trail" for anyone who may work with the return later.

  4. For a description of specific edit marks, see the table below:

    Edit Mark Description
    "X" or / The "X" is used to delete tax data or to indicate that an item is not to be transcribed. For example, If deleting an original taxpayer entry, edit an X to the left of the entry to be deleted. Edit the correct entry to the left or above the X.
    / A / can be used when deleting a form or schedule not being transcribed.
    "//$" The "//$" is used in the entity area to identify the beginning and ending of a foreign country code. For example, "/EI/$" is edited for "Ireland" or "/GM/$" is edited for "Germany" .
    "c/o" or "%" Indicates an "in-care of" name for transcription.
    Circle Indicates that an entry is not to be transcribed. Also used to delete Entity data or a Received Date.

    Note:

    If the (form specific or taxpayer) circles an entry, edit the entry.

    Underline Indicates that an entry is to be transcribed (e.g., Name Control, Tax Period, etc.).
    Arrow Indicates the correct placement of a misplaced entry. An arrow may be used if the misplaced item is close to the correct line and there is no question where the entry belongs.

    Note:

    A double arrow may be used if the same figure is to be transcribed in two different places (along with any required transcription data between the two arrows).

    Check Mark Indicates that an entry has been manually math verified and is correct.
    Bracket/Parenthesis Indicates a negative numerical amount.

    Note:

    C&E is no longer required to bracket negative amounts when brackets are preprinted on the form or schedule or when the taxpayer clearly indicates a negative amount with brackets () or - sign. It will be necessary to bracket negative amounts when editing negative entries on transcription lines (e.g. computing and entering a line entry, entering a missing line entry, etc.)

    Vertical Line or Decimal Point Indicates the separation of dollars and cents.
    Zero, Dash or None "ZERO" , "DASH" or "NONE" are considered valid entries except when specific instructions require editing of an entry.
    Edit Marks Made by Other IRS Functions Edit marks entered by other areas, such as Collections, Entity or Accounts Management, are not to be re-edited except to place the marks in the correct area or to perfect for legibility. Do not edit (or write) over another area's edit marks.
    Rocker Indicates the amount paid when drawn under a remittance amount.

♦Action Codes♦

  1. Action Codes are used to indicate whether correspondence, research or some other action is needed. The Action Code will set the suspense period to be assigned to the return and place the return in the workable or unworkable suspense inventory.

    Note:

    Computer Condition Codes (CCC) are used in lieu of Action Codes in processing Form 8804.

  2. When necessary, a three-digit Action Code will be assigned by the tax examiner.

  3. Edit the Action Code in the bottom left margin of the return.

  4. Assign Action Codes in the following priority:

    1. Action Code 310 (Statute Control).

    2. Action Code 320 (Entity Control)

    3. Action Code 4XX.

    4. Action Code 6XX.

    5. Action Code 3XX.

    6. Action Code 2XX (Correspondence)

      Exception:

      Use Action Code 211, 215, 225, or 226 before Action Code 341 to ensure the return is complete before a manual refund is issued.

  5. Attach Form 4227 (Intra-SC Reject or Routing Slip) when more than one Action Code is needed. Edit the second Action Code on Form 4227.

  6. If more than one Action Code of the same priority is required (e.g., 215 and 310) edit the Action Code with the shortest suspense period and attach Form 4227 to indicate the second unprocessable condition.

  7. The following Action Codes are used in processing International returns. Edit the following International Action Codes when a return cannot be perfected from the information present:

    Action Code Description Workday Suspense Period
    215 (First Correspondence)
    • Return is so illegible, incomplete or contradictory that it is not acceptable for computer processing

    • The Foreign Partnership notates on the return or attachment that they are reporting tax for more than one Tax Period or for more than one type of tax.

    45
    226 (Missing Signature International Correspondence) Unsigned foreign return (only issue for correspondence). 45
    480 (Early Filed-Suspense) The return is an early-filed return. 150
    610 (Renumbered non-remittance) or 611 (Renumbered with-remittance) A return mis-blocked (e.g., Form 1065 is found in an 1120 batch of work). 0
    650 (International) The return is an international return and must be forwarded to OSPC. 0
    640 (Void) To delete the assigned Document Locator Number (DLN) on the return (e.g., Re-entry Returns). 0
  8. Continue perfecting the return after editing the Action Codes.

  9. The following valid Action Codes are for domestic use:

    Action Code Description Workday Suspense Period
    211 First Taxpayer Correspondence 40
    212 Second Correspondence 25
    215 International Correspondence 45
    225 Taxpayer Correspondence (Signature Only) 40
    226 International Correspondence (Signature Only) 40
    310 Statute Control 10
    320 Entity Control 10
    331 Frivolous Review 10
    341 Manual Refund 10
    342 Credit Verification 10
    343 Black Liquor 10
    352 Name Research 3
    360 Other-in-House Research 10
    420 Management Suspense A 5
    440 Managers Suspense C (Large Business and International (LB&I) review of 1120-F in OSPC only) 15
    480 Early Filed Suspense 150
    610 Renumber - Non-remit 0
    611 Renumber – Remit 0
    640 Void 0
    650 International 0

Unprocessable Conditions

  1. A return must contain the following specific items before it is considered processable. If they are not present and cannot be found on the return or its' attachments, then edit CCC "U" or the appropriate Action Code to send the return to Rejects. Rejects will research IDRS, to locate the information in order to make the return processable.

    • An Employer Identification Number (EIN)

    • A legible name (for the Name Control)

    • A valid Tax Period (200412 and subsequent)

  2. Conditions which make a document unprocessable and will require Rejects to correspond with the taxpayer:

    • The name is so illegible or incomplete that the Name Control cannot be determined.

    • The EIN contains other than nine numeric characters and cannot be perfected from information on the return or attachments.

    • The document has more than one ElN.

    • The filer has stated that they have combined information for more than one tax period or more than one type of return.

    • Data entries are so incomplete or illegible that they cannot be perfected or transcribed.

    • The document has been mis-blocked.

    • The return is unsigned.

    • The return has only entity data and no other statements or attachments from the taxpayer.

    • Any condition set forth as unprocessable in the sections on processing specific documents.

  3. Numbered and unprocessable Form 8804 (includes timely filed, delinquent, refund, balance due and zero balance returns):

    1. Edit CCC "U" or the appropriate Action Code. See IRM 3.21.15.18 for computer condition codes.

    2. Prepare correspondence action sheet for Letter 3104C (FIRPTA and Foreign Partnership Withholding Tax Return Processing and Unsubstantiated Refundable Cr).for the required information using the appropriate letter paragraphs.

    3. Leave return in pack of work.

Pre-Master File Processing of Form 8804

  1. Numbered Form 8804: Reject any Form 8804 filed for tax period ending November 30, 2004, (200411) and prior.

    Rejection Action:

    1. Edit CCC "U."

    2. Prepare Form 4227, Intra-SC Reject or Routing Slip with the explanation "NMF 8804 Return Tax Period 200411 and Prior." Transship to Cincinnati Submission Processing Campus (CSPC) Non-Master File (NMF) Accounting, Stop 21 Team 104, and staple it to the face of the document.

    3. Continue editing the entire return, and make sure the correct Form 8805s are detached from the Form 8804 and entered into the INTLWebApps Db.

      Note:

      Rejects or Unpostables will transship the return to CSPC.

  2. Unnumbered Form 8804: Transship all unnumbered Form 8804 returns filed for tax period ending November 30, 2004, (200411) and prior.

    Transshipping Action:

    1. Prepare Form 3210, Document Transmittal and write "NMF 8804 Return Tax Period 200411 and Prior" in the remarks section of the transmittal. Address the document transmittal to:

      Internal Revenue Service
      Attn: CSPC - NMF Section Stop 21 Team 104
      201 West Rivercenter Blvd.
      Covington, KY 41019

    2. Also, prepare Form 4227, Intra-SC Reject or Routing Slip with the following reason in the remarks area; "NMF 8804 Return Tax Period 200411 and Prior" and staple it to the face of the document.

♦Correspondence♦

  1. Issue correspondence to resolve any conditions causing the return to be unworkable or unprocessable.

    Exception:

    Do not correspond on returns prepared by Collections, IRC Regulation 6020(b) or by Examination, "Substitute for Return (SFR)" .

  2. If the return is incomplete and appears to be a duplicate, give the return to the lead. The lead will initiate research for a Transaction Code (TC) 150 and/or any other research necessary to determine if the return should continue to be processed or other actions taken. A duplicate return could include any of the following:

    • A one page return, with or without a signature.

    • Incomplete returns indicating "Payment Only" .

    • Incomplete returns indicating they have previously e-filed.

    Note:

    This list is not all inclusive. Tax examiners may see other unusual documents that are not addressed in this subsection or in other areas of the IRM.

  3. Examine the return so that all of the conditions can be included in the same correspondence.

    If... And... Then...
    Correspondence is needed Requires a response,
    1. Complete an approved Correspondence Action Sheet indicating the letter number (Letter 86C, Letter 854C, etc...), Master File Tax (MFT), and the appropriate paragraphs.

      Note:

      Within these paragraphs, there may be Fill-ins that the tax examiner will be required to enter, such as, tax period, form number, DLN, etc...

    2. Attach the Correspondence Action Sheet to the front of the return below the entity area.

    3. Edit CCC "U."

    4. Continue editing the return.

    5. Leave the return in the batch.

    See IRM 3.21.15.10
    Correspondence is needed Does not require a response,
    1. Complete an approved Correspondence Action Sheet indicating the letter number (Letter 86C, Letter 854C, etc...), Master File Tax (MFT) code, and the appropriate paragraphs.

      Note:

      Within these paragraphs, there may be Fill-ins that the tax examiner will be required to enter, such as, tax period, form number, Document Locator Number (DLN), etc...

    2. Photocopy and attach the Correspondence Action Sheet below the Entity area on the front of the return. Be sure the name and address shows clearly above the approved Correspondence Action Sheet.

    3. Forward the copy to the Correspondence area.

    4. Edit an Action Trail (e.g., 3104C SENT ) in the lower left corner going vertically up the side of the return.

    5. Finish editing the return and leave in batch.

    Note:

    There may be additional letters that are exclusive to the tax examiner's campus. These letters are for specific forms or conditions where it was deemed necessary for processing. The tax examiner should go to his or her lead or manager for copies of these letters to facilitate processing.

♦Correspondence Imaging System (CIS) Returns♦

  1. Correspondence Imaging System (CIS) is an inventory system for scanning all Account Management (AM) receipts into digital images and working the cases from those images.

  2. "CIS" returns are identified with "CIS Image-Do not correspond for Signature" stamped below the signature line or "CIS" annotated on the front of the return.

  3. Verify all edit marks on a "CIS" return.

    If... Then...
    The edit marks are black, Underline the edit mark if correct or circle if incorrect.
    The edit marks are red or green, Circle if incorrect.
    The edit marks are missing or incorrect. Perfect as necessary
  4. Follow the instructions below for processing "CIS" returns:

    If... And... Then...
    The "CIS" return has a Form 13596 attached, The return is not complete (e.g., missing signature, schedules or forms)
    1. Do not correspond.

    2. Remove the return from the batch and route to AM.

    3. If the return comes back from AM with the information still incomplete, send the return to AM again to secure all the missing information. Indicate Additional information needed to process incomplete CIS return, or similar language on Form 4227 (or other appropriate routing slip).

    The CIS return has a Form 13596 attached and the return is not complete (e.g., missing signature, schedules, or forms), There is an indication on the return that correspondence has been sent (e.g., CCC 3 is edited on the return), Do not route the return to AM. Continue processing the return.
    The "CIS" return does not have a Form 13596 (Reprocessing Returns) attached The return is not complete (e.g., missing signature, schedules or forms) Follow normal correspondence procedures.

♦Foreign Currency♦

  1. For returns completed in other than U.S. currency, process as filed. However, if corresponding for missing/incomplete item(s), include in Letter 3104C to resubmit in U.S. currency.

Attachments Related to Form 8804

  1. If Form 8804 is received in Code and Edit with remittance attached, immediately forward the return and the remittance to the work leader.

  2. Leave a tax deposit "MEMORANDUM RECEIPT" attached to the return.

  3. However, if the taxpayer has requested that an attachment be returned:

    1. Photocopy the attachment and attach the photocopy to Form 8804.

    2. Return the original attachment to the taxpayer using Form 3699, Return of Documents to Taxpayer.

  4. If the taxpayer indicates on an attachment that Form 8804 will not be required to be filed for future tax years, edit Computer Condition Code "F" . If the taxpayer submits a return other than Form 8804, but indicates that Form 8804 should be filed, research using CFOL Command Codes or ENMOD. If a Form 8804 filing requirement is not found, send the return to the Entity Control function for update of the filing requirement.

  5. When the corrected return is received from Entity Control:

    1. Convert the return to the proper form.

    2. Process as required.

  6. If Form 8805 is attached to Form 8804, do not detach until the editing of Form 8804 is completed.

  7. Generally, you may find that there are two types of Form 8805 attached to a Form 8804. One type of Form 8805 is to remain attached to Form 8804 and the other type is to be detached from Form 8804 and sent to Batching and Numbering after Form 8804 is edited.

    1. A Form 8805 that is attached to Form 8804 to substantiate the Section 1446 withholding claimed on Line 6b must remain attached to Form 8804.

      Note:

      This type of Form 8805 will show the partnership entity information on Lines 1 and 2. See Figure 3.21.15-1a.

    2. A Form 8805 that is submitted with Form 8804 to reflect the amount of effectively connected income and Section 1446 taxes withheld allocable to a foreign person is to be detached from Form 8804 and forwarded to Batching and Numbering.

      Note:

      This type of Form 8805 will show the partnership entity information on Lines 5a and 6. See Figure 3.21.15-1b.

  8. If the taxpayer attaches a Form 2220 or a Form 8804 Schedule A to their Form 8804 tax return to pay an estimated tax penalty, leave it attached.

  9. If a Form 8813 is attached to Form 8804, then place an "X" on the entire Form 8813 and leave it attached.

  10. In the event a "Reasonable Cause" correspondence is attached to Form 8804 for having filed late either Form 8804-C,Certificate of Partner-Level Items to Reduce Section 1446 Withholding or a similar Certificate of Partner-Level Items under IRC Regulations 1.1446-6 late, then detach it from Form 8804 and transship the correspondence to:

    Internal Revenue Service

    4-F23.142 Examination Branch

    2970 Market St.

    Philadelphia, PA 19104

    Figure 3.21.15-1a

    This is an Image: 37648001.gif
     

    Please click here for the text description of the image.

    Figure 3.21.15-1b

    This is an Image: 37648002.gif
     

    Please click here for the text description of the image.

  11. Use the following instructions when handling attachments submitted with Form 8804.

    Note:

    Form 8804 is also used to transmit Form 8805 to the IRS.

  12. Form 8805 is a four part document:

    1. Copy A for Internal Revenue Service "Attach to Form 8804."

    2. Copy B for partner "Keep for your records."

    3. Copy C for partner "Attach to your Federal tax return."

    4. Copy D for Withholding Agent.

  13. The foreign partnership should attach Form 8805 Copy A to its Form 8804. This document (Form 8805 Copy A) is to be detached from Form 8804 and forwarded to Batching and Numbering for processing. A DLN beginning with "60546" will be assigned to the Form 8805. If Copy A is not attached use the copy submitted. If the copy is to verify Line 6b, see IRM 3.21.15.20.2.23.

    Caution:

    If the foreign partnership attaches multiple copies of Form 8805 (Copies B, C or D) to its Form 8804, along with Form 8805 Copy A for the same foreign partner, then "X " (delete) the other copies (B, C and D) and staple them behind Form 8805 Copy A prior to forwarding the Form 8805s to Batching and Numbering.

    Note:

    Before deleting ("X'ing" ) the other copies ensure it is an exact duplicate of the original.

Attachments Unrelated to Form 8804

  1. Taxpayer inquiry requests an adjustment to another return:

    1. Remove any attachment requesting an adjustment (ADP or non-ADP).

    2. Forward to the BMF International Accounts Management Department for action.

    Note:

    If the taxpayer inquiry meets TAS criteria and you cannot resolve the taxpayer’s issue the same day, complete Form 911 and refer to your local Taxpayer Advocate. See IRM 3.21.15.4.

  2. If the attachment does not include the taxpayer's name, address or Taxpayer Identification Number (TIN), enter this information on the attachment.

  3. If a tax authorization (Form 2848 or Form 8821) is attached to correspondence, review the correspondence to determine if other requests are involved:

    1. If other requests are involved, photocopy the correspondence and send the copy, along with the authorization to the CAF (Centralized Authorization File) function for processing.

    2. If other requests are not involved, send the original correspondence and the authorization to the Campus CAF function for processing.

  4. Other Unrelated Attachments:

    1. Remove other unrelated attachments (such as other returns, requests for tax forms, etc.) from the document being processed, and

    2. Route to the proper function for necessary action.

  5. Always include the following information when forwarding documents to other functions:

    • Name and address of the taxpayer

    • Taxpayer Identification Number

    • Received Date or the words "TIMELY FILED"

    • Tax Period and type of document from which detached

    • Action required to be taken

  6. If an attachment is removed because the majority of the information is unrelated to the Form 8804 being processed:

    1. Leave an "Action Trail."

    2. Route the attachment to the appropriate function.

♦Routing Guide for Attachments♦

  1. All attachments to the return must be reviewed before the return can be considered processable.

    1. Attachments should only be detached when specifically instructed.

    2. Edit Action Trail(s) (e.g., 2848 DETACHED) in the lower left corner going vertically up the side of the return.

  2. Follow the general guidelines below for each attachment. The table contains routing instructions for specific forms and/or documents attached to Form 8804:

    DOCUMENT/FORM DETACH ACTION
    A General Power of Attorney or a Durable Power of Attorney or Tax Information Authority is submitted on any document other than Form 2848 or Form 8821 NO Take no action. Leave the Power of Attorney or Tax Authorization attached to the return. Do not route to the CAF function.
    Closing Agreement NO Leave attached
    TD F 90-22.1, Report of Foreign Banks and Financial Accounts YES Transship to:
    U.S. Department of the Treasury
    P. O. Box 32621
    Detroit, MI. 48232-0621
    CP 259/959 (Spanish version) NO Correspondence is attached or taxpayer’s response indicates any of the following:
    • Taxpayer disagrees that they are required to file the return.

    • Only page one of the return is attached.

    • Employer Identification Number (EIN) on notice does not match EIN on return.

    • Return requested on notice not the same as return submitted.

    • Taxpayer asking question(s) or requesting IRS take action(s) on their account.

    • Case involves any other IRS action(s) C&E not trained to complete.

    Then, Route to Compliance Services Collection Operations (CSCO). Use return address on Computer Paragraph (CP) notice;
    • Brookhaven - Stop #662

    • Memphis - Stop #81

    • Philadelphia - 4-N31.142


    If none of the above apply, correspondence or written response to the notice is not attached and/or, "599" is notated:
    1. Move the notice to the back of the return.

    2. Continue processing the return.

    Note:

    If the return is unsigned, but the taxpayer has signed the CP notice under the jurat, it is not necessary to correspond for the signature.

    CP 518 NO Correspondence is attached or taxpayer’s response indicates any of the following:
    • Taxpayer disagrees that they are required to file the return.

    • Only page one of the return is attached.

    • EIN on notice does not match EIN on return.

    • Return requested on notice not the same as return submitted.

    • Taxpayer asking question(s) or requesting IRS take action(s) on their account.

    • Case involves any other IRS action(s) C&E not trained to complete.

    Then, Route to Compliance Services Collection Operations (CSCO). Use return address on CP notice;
    • Brookhaven - Stop #662

    • Memphis - Stop #81

    • Philadelphia - 4-N31.142


    If none of the above apply, correspondence or written response to the notice is not attached and/or, "599" is notated:
    1. Move the notice to the back of the return.

    2. Continue processing the return.

    Note:

    If the return is unsigned, but the taxpayer has signed the CP notice under the jurat, it is not necessary to correspond for the signature.

    Includes tax liability for Multiple Tax Periods or Types of Tax NO
    • Numbered returns route to Rejects

    • Unnumbered returns, prepare a dummy return if possible: otherwise correspond

    Other Tax Returns (original signature) YES
    1. Edit received date to the detached return.

    2. Route to appropriate function unless specifically directed otherwise.

      Exception:

      Returns attached to a consolidated return will NOT be detached.

    State Tax Returns, original or copy, with an original signature YES Route to Receipt & Control.
    State Tax Returns (Photocopy, facsimile or no signature) NO Leave attached.
    Statement establishing Reasonable Cause for delinquent filing YES
    1. Issue Letter 1382C (Penalty Removal Request Incomplete). (See IRM 3.21.15.13.2 (6))

    2. Continue editing the return.

    Remittance found NO Immediately hand carry return and remittance to supervisor.
    Request for Acknowledgement NO No Action Required
    Request for information or inquiries YES
    1. Photocopy any data necessary to process the return

    2. Attach the photocopy to the return.

    3. Route original attachment to the proper office for necessary action.

    Request for Adjustment to Form 8804 YES Route to OAMC ( Ogden Accounts Management Campus). Attachment must contain Name, Address, EIN and Received Date. Enter if missing.
    Request for money transfer YES Correspondence notates transfer of money to the return you are working:
    1. Prepare Form 3465 (Adjustment Request) to route the request to Rejects Unit.

    2. Hold the return for 2 cycles before processing.



    Correspondence notates transfer of money from the return you are working:
    1. Prepare Form 3465 to route the request to Accounts Management.

    2. Edit CCC "X" on Form 3465 to freeze any overpayment. (Do not edit on Form 8804).

    3. Continue processing the return.

    Request for Forms or Schedules NO If requesting current year forms:
    1. Prepare Form 4190 (Order Tax Forms and Publications).

    2. Forward to National Distribution Center (NDC) for processing.



    If requesting prior year forms:
    1. Prepare Form 6112 (order for Prior Year Tax Products).

    2. Forward to National Distribution Center (NDC) for processing.

      Note:

      Forms 4190 and 6112 are generally used for Individual Master File (IMF) requests. Therefore, enter all BMF requests for forms and/or schedules in the "WRITE-IN" portions of the forms.

    Form 1042-S, Foreign Person's U.S. Source Income Subject to Withholding, Copy A ONLY YES Route to OSPC
    Form 1042-S, Foreign Person's U.S. Source Income Subject to Withholding, Copy B ONLY NO Leave attached to Form 8804
    Form 1042-S, Foreign Person's U.S. Source Income Subject to Withholding, Copy C ONLY and Copy D only NO Leave attached and just staple up any additional copies.
    Form 1042-S, Foreign Person's U.S. Source Income Subject to Withholding, Copy E ONLY YES Return to Withholding Agent
    Form 2220, Underpayment of Estimated Tax by Corporation NO Leave attached to Form 8804.
    Form 2848, Power of Attorney and Declaration of Representative YES
    • Edit taxpayer name and TIN on Form 2848 if missing.

    • Edit received date on Form 2848.

    • Route Form 2848 to CAF function.

    • Edit action trail on tax return.

    Form 5471 (Information Return of U.S. Persons With Respect To Certain Foreign Corporations) or Form 5472 Information Return of a 25% Foreign-Owned U.S. Corporation or a Foreign Corporation Engaged in a U.S. Trade or Business (Under Sections 6038A and 6038C of the Internal Revenue Code) YES Route to Receipt and Control for rebatch (form will be scanned for LB&I purposes).
    Form 5495, Request for Discharge from Personal Liability Under Internal Revenue Code Section 2204 or 6905 NO Leave attached
    IRC 6020b NO Edit CCC "A" and CCC "4"
    See IRM 3.21.15.13.3.1
    Form 7004, Application for Automatic Extension of Time To File Certain Business Income Tax, Information, and Other Returns YES If the extension is for a different period. Route to Receipt and Control for re-batch.
    Form 8233, Exemption from Withholding on Compensation for Independent (& certain Dependent) Personal Service of a Nonresident Alien Individual YES Transship to:
    Internal Revenue Service
    International Section
    P.O. Box 920
    Bensalem, PA 19020-8518
    Form 8288, U.S. Withholding Tax Return for Disposition by Foreign Persons of U.S. Real Property Interests - with original signature YES, If attached to another return being edited Route to OSPC
    Form 8288, U.S. Withholding Tax Return for Disposition by Foreign Persons of U.S. Real Property Interests - Copy of return NO "X" -out Form 8288 and leave attached.
    Form 8288-A, Statement of Withholding on Dispositions by Foreign Persons of U.S. Real Property Interests

    Note:

    May need verification, see IRM 3.21.15.20.2.21(4)

    NO Leave attached
    Form 8288-B, Application for Withholding Certificate for Dispositions by Foreign Persons of U.S. Real Property Interests YES Route to Ogden AM department
    Form 8804, Annual Return for Partnership Withholding Tax (Section 1446), with original signature YES, If attached to another Form 8804 return being edited Route to OSPC
    Form 8804, Annual Return for Partnership Withholding Tax (Section 1446), Copy of original return NO, but check for posting If not posted to BMF, send the return to be processed.
    Form 8804 Schedule A, Penalty for Underpayment of Estimated Section 1446 Tax by Partnerships NO Leave attached

    Note:

    You may need to edit CCC "A" on Form 8804. See IRM 3.21.15.18.

    Form 8804-C, Certificate of Partner-Level Items to Reduce Section 1446 Withholding YES
    SeeIRM 3.21.15.1.1.3
    Route to:
    Internal Revenue Service
    4-F23-142 Examination Branch
    2970 Market St.
    Philadelphia, PA 19104
    Form 8804-W, Installment Payments of Section 1446 Tax for Partnerships NO Leave attached to Form 8804.
    Form 8804-W, Installment Payments of Section 1446 Tax for Partnerships YES If attached to a return other than a Form 8804, detach and return to the taxpayer.
    Form 8805, Foreign Partner’s Information Statement of Section 1446 Withholding Tax, Copy A Only YES,
    See IRM 3.21.15.12 (6)
    After Form 8804 is edited, detach Form 8805 Copy A and Forward to Batching and Numbering.
    Form 8805, Foreign Partner’s Information Statement of Section 1446 Withholding Tax, Copy B or C Only YES or NO Refer to IRM 3.21.15.12 (13) for decision on whether to detach or not.
    Form 8805, Foreign Partner’s Information Statement of Section 1446 Withholding Tax, Copy D Only YES or NO Refer to IRM 3.21.15.12 (13) for decision on whether to detach or not.

    If detaching, route to Receipt & Control and notate RETURN TO WITHHOLDING AGENT. (Taxpayers are not required to send this in to the IRS)
    Form 8809, Application for Extension of Time to File Information Returns NO Leave attached
    Form 8813, Partnership Withholding Tax Payment Voucher (Section 1446) NO "X" -out Form 8813 and leave attached
    Form 8821, Tax Information Authorization YES
    • Edit taxpayer name and EIN on Form 8821 if missing.

    • Edit received date on Form 8821.

    • Route Form 8821 to CAF function.

    • Edit action trail on tax return.

    Form 8822, Change of Address YES Route to Entity Control if the address is different than what is on the forms entity.
    Form SS-4, Application for Employer Identification Number YES Route to Entity Control
    Form W-7, Application for IRS Individual Taxpayer Identification Number YES Transship to:
    Internal Revenue Service
    ITIN Operation
    P.O. Box 149342
    Austin, TX 78714-9342
    Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding NO Leave attached
    IRC 1.1446-6 (26 CFR 1.1446-6) Notation Withholding Certificate or any associated reasonable cause request YES Route to:
    Internal Revenue Service
    4-F23-142 Examination Branch
    2970 Market St.
    Philadelphia, PA 19104
    Section 108(i) (26 USC 108) Election NO Leave attached
    Protective Claim YES Route to Accounts Management

Special Returns

  1. Use the following instructions when processing special or nonstandard returns for Form 8804.

♦Amended Returns♦

  1. An Amended return may be identified by checking the "Amended" box and/or by such words as "SUPPLEMENTAL," "DUPLICATE," "ADDITIONAL," or any other positive indication that the taxpayer has filed previously. Filing a "Copy" of a return is not sufficient reason to label a return "Amended" unless accompanied by a positive statement from the taxpayer.

  2. Examine the return for attachments. Do not separate any related attachments from the return that the taxpayer has submitted to explain the reason for the Amended return; this information will be used by Accounts Management. Detach any unrelated documents and route them to the appropriate function using Form 4227. Edit Action Trail on the return.

  3. If you have an amended Form 8804, edit CCC "G" and DO NOT detach any Form 8805 statements from the Form 8804 return.

  4. There is an indication the return is amended and:

    If... Then...
    "TC 59X" or "ICS" was edited on the return by Compliance Services, Do not edit CCC "G." Process the return as an original.
    The return is stamped "Delinquent Original Cleared for Processing" by Statutes, Do not edit CCC "G." Process the return as an original.
    Form 13596 is attached, Do not edit CCC "G."
    None of the above are present, Edit CCC "G." No other codes may be used with a CCC "G" except "W," "3" and/or ERS Action Codes.
  5. The following data must be edited on all amended returns:

    1. Name control (unless Check Digits are present)

    2. EIN

    3. Tax period

    4. CCC "G"

    5. Received Date

    6. Signature

Delinquent Returns

  1. A return is normally delinquent if it is not received on or before the Return Due Date (RDD). See IRM 3.21.15.1.1(4) for a special rule for the first taxable year of the partnership that began after December 31, 2015. However, accept the return as timely filed if the received date is within the ≡ ≡ ≡ ≡ ≡ ≡ . See IRM 3.10.72,Receiving, Extracting, and Sorting or IRM 3.10.73 Batching and Numbering.

  2. Accept a return as timely if the return was mailed in time to reach the Service through normal handling within the legal period but, through no fault of the taxpayer, it was not delivered.

  3. Consider a return timely if it appears that the Post Office might have sent it to another government agency in error, or if the original envelope bears a timely postmark or a timely date stamp by that agency. However, if the return was erroneously addressed to another agency, it will be date stamped with the current date when the IRS received it.

  4. See IRM 3.21.15.1(1) for information on the due date of Form 8804.

  5. If a return is delivered to the IRS after the date prescribed for filing, consider the following:

    • The postmark date stamped on the envelope as the date of delivery.

      Note:

      If the postmark date falls on or before the prescribed date for filing the return, then consider the return timely and edit the timely postmark date in MMDDYYYY format.

  6. If the return (Form 8804) is truly delinquent, check the return for an explanation of late filing. If the taxpayer attaches correspondence with a reasonable cause explanation for failure to file a timely return, take the following action:

    1. Detach the reasonable cause explanation correspondence from the return.

    2. Complete Form 3499,"Informational Transmittal," and forward to Accounts Management , BMF INT'L unit. In the remarks area write "Process attached Reasonable Cause Correspondence. TC 150 to post in 4 weeks."

    3. Prepare correspondence action sheet for IDRS Letter 1382C (use paragraphs "A and S" ) and assign it to a clerk for input to IDRS, or follow local procedures. It may or may not include the Rejects function.

      Note:

      Do not edit CCC "U, R, or 7" on the return. OAMC will address the taxpayers reasonable cause letter.

    4. Continue processing Form 8804. Do not attach the correspondence action sheet Letter 1382C to the return.

♦Compliance Secured/Prepared Returns♦

  1. Compliance functions secure returns from the taxpayer and prepare returns if the taxpayer does not provide them.

    1. Prepared tax returns are notated with "6020(b)" or "SFR" (Substitute for Return).

    2. Secured tax returns are notated with "TC 59X" or "ICS" (Integrated Collection System) or notated "Process as Original" with an attached Form 13133, Expedite Processing Request. The "Delinquent Return" box on Form 13133 should be checked. If Form 13133 is attached, edit the Computer Condition Codes (CCC) that are checked on the form to Form 8804.

      Note:

      Edit CCC "R" when there is an indication on the return, such as "DO NOT ASSESS FAILURE TO FILE PENALTY" and the appropriate checkbox is not marked.

      Note:

      If "RD" is notated on the front of the return and not circled, remove from the batch and route to Collections.

♦IRC 6020(b) - Prepared by Collection♦
  1. When the taxpayer fails to file a required return, IRC 6020(b) is the authority for the IRS to prepare the return.

  2. These returns are identified by the notation: "PREPARED AND SIGNED UNDER THE AUTHORITY OF IRC REGULATION 6020(b) OF THE INTERNAL REVENUE CODE" which is located in the center bottom of Page 1 of the return.

    1. Returns must have a Received Date. If no Received Date is present per the Compliance Function, follow the normal procedures for editing the Received Date.

    2. The return or an attached Form 13496, "IRC 6020(b) Certification Form" must be signed by Compliance. If not, route to Compliance using Form 4227.

    3. Edit CCC "4" See IRM 3.21.15.18, CCC "A" .

      Note:

      CCC "R" should not be used with CCC "4" .

    4. Do Not correspond with the taxpayer for unprocessable conditions. If the return is completely unprocessable, edit CCC "3" and continue processing.

    5. Edit CCC "W" if the Received Date is more than 2 years and 9 months after the Return Due Date. Do Not send the return to Statute Control.

♦Collection Secured♦
  1. These returns are identified by the notations: "TC 59X" or "ICS" .

    1. Do Not edit CCC "G" on these returns.

    2. Use approved Correspondence Action Sheet to correspond for conditions that cannot be processed (e.g., missing signatures, missing schedules, etc.).

    3. Edit CCC "W" if the Received Date is more than 2 years and 9 months after the Return Due Date. Do Not send the return to Statute Control.

♦Examination Prepared♦
  1. These returns are identified by the notation: "SFR" or "SUBSTITUTE FOR RETURN" on Page 1. Refer to IRM 3.21.15.13.3 (1)a for additional instructions.

    1. Return must have a Received Date. If no Received Date is present, follow the normal procedures for editing the Received Date.

    2. Do Not correspond with the taxpayer for unprocessable conditions. If the return is completely unprocessable, use No Reply procedures and edit CCC "3" and continue processing.

    3. If Form 13133 is attached, edit the Computer Condition Codes that are checked on the form.

      Note:

      CCC "R" should not be used with a CCC "4" .

      Note:

      Do not enter CCC D unless the return due date (without regard to extensions) is July 30, 1996 or prior, even if the CCC “D” box is checked on Form 13133.

    4. Edit CCC "W" if the Received Date is more than 2 years and 9 months after the Return Due Date. Do Not send the return to Statute Control.

♦Examination Secured♦
  1. These returns are identified by the notation: "Process as Original" on Page 1 of the return and a Form 13133, Expedite Processing Request, attached with the "Delinquent Return" box checked.

    1. Use approved Correspondence Action Sheet to correspond for conditions that cannot be processed (e.g., missing signatures, missing schedules, etc.). Refer to IRM 3.21.15.13.3 (1)a for additional instructions.

    2. Edit the Computer Condition Codes that are checked on Form 13133.

      Note:

      CCC "X" (Hold Credits on Module) is not valid for Form 8804.

    3. Edit CCC "W" if the received date is more than 2 years 9 months after the Return Due Date. Do Not send to Statute Control function.

♦Frivolous Argument♦
  1. A frivolous argument is used for the purpose of expressing dissatisfaction with the substance, form or administration of the tax laws by attempting to illegally avoid or reduce tax liabilities. Recognized frivolous arguments made by businesses include, but are not limited to, the examples in IRM 25.25.10, Frivolous Return Program, shown in Exhibit 3.21.15-9Potential Frivolous Arguments for Examination Review.

  2. Review the return to determine whether it appears to be a frivolous return.

    If... Then...
    The return meets any of the conditions identified as a frivolous return, (See Exhibit 3.21.15-9, Potential Frivolous Arguments for Examination Review). Exception: if the return shows Action Code 331 and has a Form 4227 attached with the remarks, "Refer to Exam FRP for audit after processing," continue to next procedure. Remove return from the batch and place the return in the locally designated basket for Examination, Frivolous Return Program (FRP) for review.
    Examination has selected the return as frivolous, indicated by an Action Code 331 and a Form 4227 with the remarks, "Refer to Exam FRP for audit after processing," but sends the return for processing, Continue processing the return using procedures in IRM 3.21.15. However, do not circle or void the Action Code indicating a frivolous return.

    Note:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ "≡ ≡ ≡ ≡ ≡ " "≡ ≡ ≡ ≡ ≡ ≡ " ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

♦Criminal Investigation (CI) Referral♦

  1. Criminal Investigation (CI) investigates potential criminal violations of the Internal Revenue Code (IRC) and related financial crimes. Criminal violations of the IRC include willful attempts to evade or defeat the income tax. Criminal tax violations also include the willful failure to collect or pay over tax and false claims for refunds based on bogus return information.

  2. For returns with refund claims of $100,000,000 or more, do the following:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    2. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    3. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    4. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    5. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    6. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

  3. Other CI Referral Criteria:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    • ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ "≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ " ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ "≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ " ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡
  4. For all other CI Referral criteria listed in paragraph (3), do the following:

    1. Make a copy of the return.

    2. Attach Form 4227 to the copy.

    3. Route the copy as indicated in the table below.

      Cincinnati Ogden
      Mail Stop 83G, Criminal Investigation (CI) Mail Stop 9001, Criminal Investigation (CI)
    4. Edit an action trail "Copy to CI" , or "CI Referral" , or similar language in the lower left corner going vertically up the side of the return.

    5. Continue processing the return.

  5. If CI has stamped the return, no further CI action is required.

  6. If the return fits other criteria (e.g., Frivolous Argument), take appropriate action.

≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ "≡ ≡ ≡ ≡ ≡ ≡ "

  1. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

♦Re-Entry Document Procedures♦

  1. A return posted to the wrong account or module or attempting to post must be reprocessed to post to the proper account or module.

    A Re-entry document is referred to as:

    • A Re-input return (a return that has not posted to the master file, e.g., unpostable).

    • A Re-processable return (a return that has posted to the master file, e.g., return posted to the wrong account or module).

  2. Some re-entry returns may have originally been filed electronically (E-File). These returns may be identified by the presence of Mod E-File printouts in lieu of the actual return. Do not correspond for missing signatures on these documents.

  3. Each re-entry return must have a Form 3893, Re-entry Document Control, or Form 13596, Reprocessing Returns, attached.

    • Form 3893 is used to reinput documents that have not posted to an account or module.

    • Form 13596 is used to reprocess documents to the correct account or module that had previously posted to the wrong account or module.

  4. Always leave the Form 3893 or Form 13596 on the front of the return. It must remain as a permanent part of the document.

  5. Examine Form 3893 or Form 13596 to determine the action needed to make the return processable.

    If... Then...
    Form 3893 or Form 13596 is missing
    1. Edit CCC "U" on return.

    2. Route to Receipt & Control using Form 4227.

    3. Use local procedures for routing.

    Form 3893 or Form 13596 is attached Determine if the return was edited according to current processing instructions.

    Caution:

    If the Received Date is 2 years and 9 months or more after the Return Due Date, refer to Statute procedures before re-entering or reprocessing the return.

  6. If additional information is needed to make the return processable, prepare Form 3696 or follow local correspondence procedures.

    1. Enter CCC "U" (Unprocessable) on the return.

    2. Forward Form 3696 to Typing and Suspense to issue letter and filing in the "Hold File" or follow local correspondence procedures.

♦Form 3893 -- Re-entry Document Control♦

  1. Form 3893, Re-entry Document Control, is used to reinput a return that has not posted to an account or module.

  2. If more than one return is in the batch and only the top Form 3893 has an entry in Box 1 (Alpha/Numeric block control no.), edit all returns using current processing instructions and keep all returns clipped together.

  3. Circle the CCC "G" if present.

  4. Do not edit CCC "G" on amended returns.

  5. Do not send Letter 1382C if a request for reasonable cause is attached, because this responsibility belongs to the customer service representative initiating the re-entry document.

  6. If the return was not edited according to current processing instructions, circle any Action Codes, Computer Condition Codes and any other edit marks that are no longer applicable. Re-edit according to current processing instructions.

  7. If the return was edited according to current processing instruction, ensure that the information from Form 3893 is edited on the return.

    Form 3893 Action Taken
    Box 14 (Remarks) Ensure that the information is edited to the return.
    Box 15 (Process as)
    1. Circle out any green rockered money amounts and edit marks that may indicate a receipt of remittance.

    2. Do not change any tax due amounts.

  8. Examine returns that have any color other than red editing in the tax data section to determine if the corrections are the result of improper perfection or taxpayer error.

    If... Then...
    Improper perfection Edit the same correction in red to the appropriate area.
    Taxpayer error Leave the entries as shown on the document.
  9. A received date must be present on all Re-input returns:

    If... Then...
    Received date is not present Edit a received date to the middle of the return.
    Multiple received dates are present Circle out all but the earliest date.
  10. When additional information is still needed to make the return processable, prepare Form 3696(or other approved Correspondence Action Sheet) or Form 4227 for the appropriate action (e.g., correspondence, research, etc.).

  11. When perfection is not possible, attach Form 4227 noting, "PERFECTION NOT POSSIBLE" and return to initiator.

♦Form 13596 -- Reprocessing Returns♦

  1. Form 13596, Reprocessing Returns, is used to reprocess a return to the correct account or module that had previously posted to the wrong account or module.

  2. Circle CCC "G" if present.

  3. Do not edit CCC "G" on amended returns.

  4. Do not send Letter 1382C if a request for reasonable cause is attached, because this responsibility belongs to the customer service representative initiating the re-entry document.

  5. If the return was edited according to current processing instructions, ensure that the information from Form 13596 is edited on the return.

    Form 13596 Action Taken
    TIN correction Edit correct TIN on return.
    Tax period correction Edit correct tax period ending on return.
    Reasonable Cause Edit appropriate computer condition code:
    1. Edit CCC "R" if the "Failure to File (FTF)" box is checked.

    2. Edit CCC "D" if the "Failure to Pay (FTP)" box is checked.

  6. Examine returns that have any color other than red editing in the tax data section to determine if the corrections are the result of improper perfection or taxpayer error.

    If... Then...
    Improper perfection Edit the same correction in red/green (per local procedure) to the appropriate area.
    Taxpayer error Leave the entries as shown on the document.
  7. A received date must be present on all reprocessed returns:

    If... Then...
    Received date is not present Edit in MMDDYYYY format in the "For IRS Use Only" box, RD field
    Multiple received dates are present Circle out all but the earliest date.
  8. Circle out the green rocker or green check and edit marks that may indicate a receipt of remittance.

Editing the Tax Period

  1. The initial tax period to process to the BMF under MFT 08 is tax period ending 12/31/2004 (200412).

    Note:

    Transcription under this program is permitted ONLY for Form 8804 filed for tax years ending December 31, 2004 and subsequent. If the T/P uses a prior year return for the current year taxes, then correct the pre-printed tax year by lining through the last 2 digits (2016) and edit "17" to the right of the tax year.

  2. Edit the tax period in "YYYYMM" format on Form 8804, and to the left of the printed tax year if it is not a current calendar year return.

  3. If no tax period indicated, the tax period, by "default" is the calendar year printed on the return.

  4. Edit the Tax Period Beginning date above and to the left of the Form 8804 title area in MMDDYYYY format if the Tax Period Beginning date is present. If the Tax Period Beginning date is not present, editing is not required. See Figure 3.21.15-2 below.

    Figure 3.21.15-2

    This is an Image: 37648021.gif
     

    Please click here for the text description of the image.

  5. A tax period should end on the last day of a month. However, ignore a minor discrepancy such as October 30, instead of October 31. However, do not ignore returns with a tax period beginning and ending dates that would make the tax year longer than one year or 12 months (e.g., January 1, 2014 to February 28, 2016). Correspond for the tax period when the tax year exceeds one year.

  6. Tax periods reported under the 52-53 week rule may not end more than six days before or three days after the end of a month.

    1. If the tax period ending date is not more than 3 days after the beginning of the month, edit the previous month.

    2. If the tax period ending date is not more than 6 days before the end of the month, edit the month shown.

  7. A "FINAL" short-period return ends on the date the partnership was dissolved.

    Exception:

    If the tax year on Form 8804 begins with January 2004, or later, and ends before December 31, 2004, (200412) because it is a final return, then change the tax period to 200412. Edit a CCC "F" . Do not send Form 8804 to be re-numbered for NMF processing. See IRM 3.21.15.10.1(1).

    1. On a Final return, if the Tax Period’s month and year, is equal to or later than the received date’s month and year, edit the Tax Period to be one month prior to the Received Date.

    2. Edit CCC "Y" on a short period return.

Early-Filed Returns

  1. An early-filed Form 8804 for tax period 201712 (that is, filed before January 1, 2018) must be held for processing in 2018.

  2. An early-filed Form 8804 return is to be held for processing until the beginning of the appropriate processing year.

    1. Edit CCC "U" on Form 8804.

    2. Prepare Form 4227, by placing an "X" in the Rejects Correction box and stapling Form 4227 to the front of the document. Write, "Early filed return - hold for processing" in the remarks area, and leave the early filed return in the pack of work.

    3. Return will be routed to Rejects by ERS after ISRP processing.

    Note:

    You must detach the Form 8805s and send them to get batched and numbered. The Form 8805s will be entered into the INTLWebApps database.

Books and Records Outside the U.S. and Puerto Rico Checkbox

  1. The "Books and Records" checkbox can be found directly under the printed tax year on Form 8804.

  2. If the checkbox is marked then edit a " 1" to the right of the checkbox.

    Note:

    The "1" indicates to the computer that the Return Due Date (RDD) will be the 15th day of the 6th month from the end of the partnerships tax year.

  3. No editing is required if the checkbox is not marked.

♦Received Date♦

  1. The date a document is received in the Campus or IRS Office is the date stamped as the "IRS Received Date."

  2. A Received Date is required on all Form 8804 returns. Use the chart below to perfect the received date.

    If... Then...
    The return is received within ≡ ≡ ≡ ≡ ≡ of the legal or extended due date ≡ ≡ ≡ ≡ ≡ ≡ ≡ . The return is considered timely.
    The due date falls on a weekend or legal holiday, The return is timely if postmarked by the first business day following the weekend or legal holiday.
    The IRS received date stamp ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ of the legal or extended due date and the postmark or shipment date is on or before the legal or extended due date, Edit the IRS Received Date to agree with the postmark or shipment date.

    Note:

    The postmark or shipment date includes returns delivered by:

    • U.S. Postal Service,

    • Private Delivery Services, e.g. Federal Express Corporation (FedEx) or United Parcel Service (UPS), or

    • Returns with a Foreign Postmark.

    Caution:

    ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Note:

    For certified mail only- If a postmark is not present, look for a "USPS.com Track & Confirm" record that has been attached to the return (should be before the envelope). Use the "Acceptance" date on the record to determine timeliness and follow normal editing procedures. If the "USPS.com Track & Confirm" record is not attached, no action is required.

  3. When a Form Specific is delinquent and the taxpayer explains the return is late due to the rejection of a timely filed electronic return, check the return for a MeF rejection notification.

    Note:

    Taxpayers are instructed to notate in red in the top margin of the return "REJECTED ELECTRONIC RETURN" to indicate the timely filed return cannot be filed electronically. The notation could be anywhere on the return and is not required, but they should attach a copy of the MeF rejection notification.

  4. If a MeF rejection notification is not attached, perfection of the Received Date is not necessary. If a notification is attached, edit the IRS Received Date in MMDDYY format as follows:

    Note:

    The taxpayer has 10 days to resubmit an electronically filed return after being rejected and 10 days to submit a paper return after the last rejection.

    If... And... Then...
    The postmark date is within 10 days of the date of the rejection,   Edit the IRS Received Date to be the date of the rejection.
    For example, postmark date is 03-22-2018 and first rejection is 03-12-2018. Change Received Date to 031218.
    The postmark date is more than 10 days after the date of the rejection,   Leave the IRS Received Date as is.
    For example, postmark date is 03-23-2018 and first rejection is 03-12-2018. Leave the Received Date as is.

    Exception:

    Change the Received Date to the postmark date if the postmark date makes the return timely.

    There are two rejections, Within 10 days of one another and one is within 10 days of the postmark date, Edit the IRS Received Date to be the date of the first rejection.
    For example, postmark date is 03-22-2018, the second rejection is 03-12-2018. The first rejection is 03-09-2018 Change the Received Date to 030918.
    There are two rejections with the time between the first rejection and the second rejection greater than 10 days, The second rejection is within 10 days of the postmark date, Edit the IRS Received Date to be the date of the second rejection.
    For example, postmark date is 03-22-2018, the second rejection is 03-12-2018. The first rejection is 03-01-2018 Change the Received Date to 031218.
    There are two rejections, Not within 10 days of one another and not within 10 days of the postmark date, Leave the IRS Received Date as is.
    For example, postmark date is 03-23-2018, the second rejection is 03-12-2018. The first rejection is 03-01-2018. Leave the Received Date as is.

    Exception:

    Change the Received Date to the postmark date if the postmark date makes the return timely.

  5. The IRS Received Date may or may not be stamped on the face of the return.

  6. A valid Received Date Stamp consists of the following:

    • The word "Received"

    • Month (alpha or numeric)

    • Day (for example 1 or 01).

    • Year - four digits

    • "Area Office" , Campus, "Field Office" , "Taxpayer Assistance (TAC)" Site plus the "City" location or a functional area within one of these sites (e.g., Compliance Services Collection Operations (CSCO), Examination, Image Control Team (ICT). Correspondence Imaging System (CIS), Accounts Management (AM), etc.).

      Exception:

      Not all IRS offices are designated places for filing, and not all IRS employees are authorized to accept a tax return for processing. If a return contains a received date stamp from other than a Taxpayer Assistance Center (TAC), Lockbox, or IRS campus (Compliance, Accounts Management , or Submission Processing (SP), circle out the invalid received date and edit the correct received date according to instructions below. For example, returns received by the Taxpayer Advocate Service (TAS) or the IRS Office of Chief Counsel are not properly filed and a received date by that office is not the IRS Received Date.

  7. If the Received Date stamp is not present or the date is illegible or invalid, edit the Received Date in MMDDYYYY format in the middle of page 1 of the return. See Figure 3.21.15-3. Edit the Received Date according to the following priority:

    1. The earliest legible Postmark Date (U.S. Postal Service, foreign postmark or Private Delivery Service) on the envelope. Rules for using the U.S. Postal Service Postmark (USPS) or foreign postmark date are as follows:

      If... Then...
      An envelope is not attached Use the date stamped on the face of the return.
      A document was returned for insufficient postage, Use the postmark date that coincides with the correct delivery of the return.
      The postmark is missing and the envelope is certified, Look for the USPS.com Track & Confirm record that has been attached to the return (should be before the envelope). Use the Acceptance date on the record to determine timeliness and follow normal editing procedures.
      If the USPS.com Track & Confirm record is not attached, no action is required.
      An envelope has a USPS and private metered postmark Always use the USPS postmark.
      An envelope has a foreign and private metered postmark Always use the foreign postmark.
      An envelope has two private metered postmarks Always use the latest private metered postmark.
      An envelope has only one private metered postmark Use the private metered postmark.
    2. Service Center Automated Mail Processing System (SCAMPS) digit date.

    3. Revenue Officer's signature date.

    4. Signature date only if within current year.

    5. Julian control date minus 10 days.

    6. Current date minus 10 days.

  8. Edit the IRS Received Date as follows:

    If... Then...
    A timely IRS Received Date is the only received date stamped on the return, No editing is required.
    Two or more dates stamped on the return,
    1. Use the earliest IRS Received Date stamped on the return.

    2. Circle all other dates (handwritten or stamped) not needed for transcription.

    Note:

    Received dates that have been circled out by another function should be treated as if they are not present.

    A Federal return is addressed to the IRS but delivered to a State agency, Use the postmark date as the IRS Received Date.
    A Federal return is addressed to a State agency, Use the IRS Received Date stamp as the IRS Received Date.
    The only Received Date on the return is a TAS or chief Counsel received date, Circle out the TAS or Chief Counsel received date and edit the IRS received date according to instructions.

    Reminder:

    If an envelope is attached to the return, check the envelope for remittance. If found, hand carry remittance to manager.

  9. If a return has been faxed to another area of the service and then sent to Submission Processing for processing, do not edit the Enterprise Electronic Fax (EEFax) Date as the IRS Received Date. Edit a Received Date according to normal procedures.

    Caution:

    The EEFax Date cannot legally be used as an IRS Received Date.

    Figure 3.21.15-3

    This is an Image: 37648003.gif
     

    Please click here for the text description of the image.

  10. Edit the Received Date as follows:

    If Then
    A timely Received Date is the only Received Date stamped on the return, No editing is required.
    Two or more dates stamped on the return.
    1. Edit the earliest IRS Received Date in MMDDYYYY format in the "For IRS Use Only" RD field.

    2. Circle out all other dates.

    Note:

    Received dates that have been circled out by another function should be treated as if they are not present.

    A Federal return is addressed to the IRS but delivered to a State agency,
    1. Use the Postmark Date on the envelope as the Received date.

    2. Edit the Received Date in MMDDYYYY format in the "For IRS Use Only" RD field.

    A Federal return is addressed to a State agency
    1. Use the IRS date stamp as the Received date.

    2. Edit the IRS Received Date in MMDDYYYY format in the "For IRS Use Only" RD field.

    A return contains a received date stamp from an office that is not a proper place for filing (e.g., TAS, Chief Counsel), Then follow the instructions in IRM 3.21.15.17 (7).

    Reminder:

    If an envelope is attached to the return, check the envelope for remittance. If found, hand carry remittance to manager.

  11. If Form 8804 is received prior to January 1 of the current processing year:

    1. Edit the first day after the end of the tax period as the received date. For example, if the actual received date for a Tax Year 2017 return is "12112017," enter "01012018."

    2. If present, circle out the stamped Received Date on the return.

  12. No editing is necessary if Form 8804 is received after January 1, and the received date is stamped.

  13. The table below provides return due date information for Form 8804.

    RECEIVED DATE CHART
    (Weekends and Holidays considered)

    TAX PERIOD
    ENDING DATE
    FORM 8804
    DUE DATE
    FORM 8804
    DUE DATE
    (when the books and records are kept outside the U.S. and P.R.)
    FORM 8804
    EXTENDED DUE DATE
    Sep. 2017 12-15-2017 3-15-2018 6-15-2018
    Oct. 2017 1-16-2018 4-16-2018 7-16-2018
    Nov. 2017 2-15-2018 5-15-2018 8-15-2018
    Dec. 2017 3-15-2018 6-15-2018 9-17-2018
    Jan. 2018 4-16-2018 7-16-2018 10-15-2018
    Feb. 2018 5-15-2018 8-15-2018 11-15-2018
    Mar. 2018 6-15-2018 9-17-2018 12-17-2018
    Apr. 2018 7-16-2018 10-15-2018 1-15-2019
    May 2018 8-15-2018 11-15-2018 2-15-2019
    Jun. 2018 9-17-2018 12-17-2018 3-15-2019
    Jul. 2018 10-15-2018 1-15-2019 4-15-2019
    Aug. 2018 11-15-2018 2-15-2019 5-15-2019

     

♦Statute Returns♦

  1. Any return with a received date that is two years and nine months or more after the Return Due Date is a potential statute control return.

  2. Statute return must be routed to the Statute Control Unit daily or more often if needed.

    Note:

    The Form 8804 return is considered unprocessable until it has been cleared by Statute Control.

  3. Do not route to the Statute Control Unit for clearance, edit CCC W and continue processing if any of the following conditions are present:

    • Compliance IRC Regulation 6020(b) returns.

    • Secured by Examination/Collections, Secured by TE/GE, Secured by TE/GE EP Exam.

    • Returns with "TC 59X" or "ICS" (Integrated Collections System) notated on the face of the return.

    • Returns that are substitute returns prepared by Examination (SFR) in top margin of the return.

    • Returns with a stamp indicating a previous clearance by Statute Control within the last ninety days.

  4. If a Form 12412 , Operations Assistance Request (OAR) is received from TAS and the return is a potential statute control return but is not stamped Cleared by Statute, give the return to your lead. The lead will contact the TAS employee listed on the OAR for rejection of the return and send it back to TAS for clearance by the Statute Unit.

    Note:

    If the return is within 90 days of the statute expiration date, advise the TAS employee of such and route the return directly to statute for clearance.

  5. Statute returns are unprocessable until they are cleared by Statute Control.

    If... Then...
    The return is numbered,
    1. Edit CCC "U" on the return.

    2. Leave the return in the batch and continue processing.

    See IRM 3.21.15.10.
    The return is unnumbered,
    1. Do not continue processing.

    2. Pull the return from the batch.

    3. Attach Form 4227 and route to Statute Control Unit.

  6. Once the document is returned by Statute, and it has been cleared by Statute, edit CCC "W."

    Note:

    Statute will stamp or indicate clearance on the front of the return.

  7. The Internal Revenue Code (IRC) states that the Internal Revenue Service (IRS) will assess, refund credit, and collect taxes within specific time limits. These limits are known as Periods of Limitations. When they expire, we can no longer assess additional tax, allow a claim for refund by the taxpayer, nor take collection action. There are different periods of limitations for Assessment, Refund, and Collection Statutes. The expiration of these periods is tracked separately.

  8. The different periods of limitations expiration dates that are tracked are:

    • Assessment Statute Expiration Date (ASED): Return filed early - 3 years from the later of (1) the date the Form 8804 is filed or (2) March 15th if the Form 8804 is filed before March 15th of the calendar year following the calendar year that the tax was incurred (see IRM 4.31.2.2.17.2.1(1)). No return filed - assessment may occur at anytime. See IRC 6501(a), IRC 6501(b)(2), IRC 6501 (c)(3), and IRC 6229(c)(3).

    • Refund Statute Expiration Date (RSED): 3 years from the time the return was filed or, if later, 2 years from the date after the tax was paid. See IRC 6511(a) and IRC 6511 (b)(2)(A).

    • Collection Statute Expiration Date (CSED) is generally 10 years from the 23-C date or 10 years from the date of the TC 29X or 30X adjustment. See IRC 6502(a).

    Note:

    Exceptions may apply to change the periods of limitations.

  9. There are several conditions that may change the general Assessment Statute Expiration Date (ASED). They include:

    • IRC 6501 (c) (1) - False Return

    • IRC 6501 (c) (4) - Extensions by Agreement

    • IRC 6501 (b) (3) - Substitute for Return by Authority of IRC 6020(b)

      Caution:

      IRC 6020(b) is not a tax return that triggers the period of limitations on assessment under IRC 6501(a). If the taxpayer subsequently files a return reporting an additional liability, that return constitutes an original tax return allowing for the assessment of any additional amount not already assessed under the Substitute for Return program and triggering the running of the period of limitations on assessment for the tax year.

    • IRC 6501 (d) - Is request for Prompt Assessments, which shortens the Assessment Period

    • IRC 6501 (e) - Substantial Understatement (in excess of 25%) Omission of Income provides for a 6 year period of limitations.

    • IRC 6503 (a) - Issuance of Statutory Notice of Deficiency (90-day Letter, which suspends the running of the period of limitations.)

    • IRC 6503 (h) - Bankruptcy

    • IRC 6229 (a) through (h) Partnership Items

  10. In the case of a partnership subject to the unified partnership audit and litigation procedures of IRC 6221 -IRC 6234, the issuance of a notice of final partnership administrative adjustment suspends the statute under IRC 6229 (d). The partnership can also extend its statute through a Form 872-I signed by a general partner on behalf of the partnership, or through a Form 872-P (Consent to Extend the Time to Assess Tax Attributable to Partnership Items) signed by the tax matters partner.

  11. Once a partnership issues Form 8805s to its partners, the partnership may not claim a refund for any amount of tax shown on the Form 8805s as paid on behalf of the partners. Treasury IRC Regulation 1.1446-3(d)(2)(iv).

  12. If a partnership that is subject to the unified partnership audit and litigation procedures of IRC 6221 - IRC 6234 is entitled to a refund, it must file a refund request (Request for Administrative Adjustment - (RAA)) within 3 years of the filing of the partnership return. Under IRC 6227(a), the RAA must be filed using a Form 8082. If a Form 872-P or Form 872-I statute extension is secured from the partnership, the RAA can be filed within this extended period according to IRC 6227.

  13. Refer to IRM 25.6, Statute of Limitations for additional Statute instructions.

  14. Section 1101 of the Bipartisan Budget Act of 2015 (BBA) repeals the TEFRA partnership audit rules for partnership tax years beginning after December 31, 2017. See revised sections 6221 through 6241. While the new rules generally go into effect for partnership taxable years beginning after December 31, 2017, partnerships may elect into these rules for tax years beginning after November 2, 2015, and before January 1, 2018. See Treas. Reg. 301.9100-22T.

♦Protective Claims♦

  1. Returns marked as "Protective Claim," "Protective Refund," "Protective Claim for Refund," or similar statement will be removed from the batch and routed to Accounts Management. Notate "Protective Claim" in the remarks box of Form 4227.

    Exception:

    If the return is amended, do not remove from batch. Edit Computer Condition Code "G" and follow normal processing procedures.

Computer Condition Codes (CCC) -- Form 8804

  1. Up to five (5) Computer Condition Codes (CCC) may be edited.

  2. An entry may or may not be present in the CCC field.

  3. Only the following characters are valid: A, D, E, F, G, J, O, Q, R, S, U, V, W, X, Y, 3, 4, 7 or blank.

  4. Edit Computer Condition Codes inside the "For IRS Use Only" box, which appears underneath Line 1b. Enter the CCC in the first column, first line identified as CCC.

    Computer Condition Code Description
    A A non-penalty Schedule A(Form 8804) is attached to Form 8804.

    Note:

    Edit CCC "A" when there is a .00 or blank amount on Line 65, of Form 8804 Schedule A.

    Caution:

    Edit CCC "A" on an SFR or IRC 6020(b) return, and edit ".00" on Line 8 of Form 8804 if the attached Form 13133 has the CCC "8" checkbox marked. CCC "8" is not a valid CCC in the Form 8804 program.

    D ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Note:

    Edit CCC "D" if the FTP box on Form 13496 is checked.


    (See IRM 3.21.15.18 (5))
    E Credit elect or penalty payment is to be applied.
    F
    (Final Return)
    There is a clear indication on the return itself or on an attachment that returns will not be required to be filed for future years
    G
    (Amended Return)
    There is a clear indication on the return or on an attachment that the return being processed is not the first return filed for the tax period.
    J Bypass the FTD Penalty program.

    Note:

    Returns are not subject to, or are to be excluded from the FTD penalty processing.

    O A pre-settlement manual refund was paid.
    Q Indicates a manual computation of the return with a math error.
    R ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Note:

    Edit CCC R if the FTF box on Form 13496 is checked.


    (See IRM 3.21.15.18 (6))
    S An overpayment appears on Form 8804, Line 11 and the taxpayer does not specify the amount to be refunded on Line 12 or the application of the overpayment to the subsequent period on Line 13.
    U
    (Unprocessable return)
    Rejects unprocessable returns, or to issue a manual refund of over one million dollars.
    V A Delinquent return with Reasonable Cause established, or applicability of Failure to File (FTF) penalty.

    Note:

    The $20 daily delinquency penalty will not generate.

    W Return has been cleared by Statute.
    X Excess remittance with return or overpayment be applied to another account.

    Note:

    This code is used when it has been determined that an excess remittance should be applied to a different tax class or module (period). The CCC "X" will freeze the tax module from refunding or offsetting any monies by generating a TC 570.00.

    Y Accept the return as submitted by the partnership (e.g., short period return)
    3 No reply to correspondence. To bypass validation of the "CR" (Correspondence Received Date) when the taxpayer fails to reply to IRS-generated correspondence.

    Note:

    Use of CCC "3" is authorized in this scenario even though no correspondence action has been taken with the taxpayer.

    4 Return is notated "Prepared under IRC Regulation 6020(b)" .
    7 Denying the reasonable cause explanation for filing and paying late, and issue Letter 854C to deny the request.

    Caution:

    When using CCC "7," do not use CCC "D" or "R" .

  5. CCC "D" is used when reasonable cause exists for waiver of the failure to pay penalty. However, Code and Edit employees will not make this determination. If the taxpayer attaches correspondence with a reasonable cause explanation for failure to pay, then follow the instructions in IRM 3.21.15.13.2 (6).

  6. CCC "R" is used on a delinquent return with reasonable cause. CCC "R" prevents the failure to file penalty to be assessed. However, Code and Edit employees will not make this determination. If the taxpayer attaches correspondence with a reasonable cause explanation for failure to file, then follow the instructions in IRM 3.21.15.13.2 (6).

♦Entity Perfection General♦ -- Lines 1a through 1d

  1. The entity of a tax return identifies the taxpayer on the Business Master File. The entity area of the return contains the following:

    1. Employer Identification Number (EIN)

    2. Name

    3. "In-care-of" name

    4. Address

  2. There are two types of entities: (This is only applicable to forms with pre-addressed and non-pre-addressed labels - (Not on Form 8804)).

    1. Pre-addressed – An IRS preprinted label

    2. Non-pre-addressed – Handwritten or typed

      Note:

      Some forms have IRS labels printed under the National Change of Address (NCOA) program. These returns can be identified by either a solid black line or by pound signs above and to the left of the entity area. These returns do not contain Check Digits and are not considered to be pre-addressed (The note would only be applicable to forms with pre-addressed labels).

  3. The entity area of the return identifies the taxpayer (the filer) on the Business Master File (BMF).

  4. Edit Lines 1a through 1d using the following procedures.

♦Entity Perfection - Name Control -- Line 1a♦

  1. The name control consists of the first four characters of the filer's partnership name.

    1. Valid characters are alpha, numeric, ampersand (&), hyphen (-) and blank. However, blanks are only valid in the last three positions. Blanks are valid only at the end of the name control.

    2. Disregard the word "THE" in the Name Control only when followed by more than one word.

      Note:

      If an individual and a trade name are present and it can be determined that the trade name is for a corporation or partnership, follow the Name Control procedures for corporations or partnerships. If other than a corporation or partnership, follow the Name Control procedures for individuals, regardless of which line the individuals owner’s name is listed.

      Example:

      The partnership name is The Green Parrot, underline the name control "Gree" . However, if the Partnership name is The Flamingo, underline the name control "TheF" because the word "THE" was followed by one word and not more than one word. Refer to Document 7071-A, BMF Name Control Job Aid for additional instructions.

  2. See Job Aid Document 7071-A, BMF Name Control Job Aid , to determine the Name Control.

  3. All Name Controls are to be underlined.

  4. Edit the Name Control as follows:

    If... And... Then...
    The entity is an IRS label, The check digits are not present or have been altered, Underline the Name Control.
    The entity is not on an IRS label   Underline the Name Control.
    A second name is present and begins with "FKA" (formerly known as),   Continue editing the return.
    A second name is present and begins with "AKA" (also know as) or "DBA" (doing business as), etc.,   Circle the abbreviations.
    Unable to determine the Name Control, Unnumbered
    1. Look through the return for the name and/or research IDRS.

    2. If found, edit to the proper location.

    3. If not found, route to Entity Control following local procedures.

    Unable to determine the Name Control, Numbered
    1. Edit CCC "U."

    2. Leave return in batch.

    See IRM 3.21.15.10.
    A return indicates the foreign partnership has filed bankruptcy (e.g., shows "RECEIVER," "TRUSTEE," or "DEBTOR IN POSSESSION" in the entity area or an attachment,   Route to Entity Control following local procedures.

♦Entity Perfection -- Employer Identification Number (EIN)♦

  1. The Employer Identification Number (EIN) is a nine -digit number (XX-XXXXXXX) assigned to identify the foreign partnership.

  2. The EIN is located on Line 1b or 2b.

  3. Determine the EIN as follows:

    Note:

    If you have access to IDRS, research IDRS for a better EIN instead of editing CCC "U" and forwarding the case to the Entity Control Unit.

    If... And... Then...
    EIN is missing, You can determine the correct EIN from the attachments (Form 8805) and/or schedules, Edit the EIN to the proper location on Line 1b
    The EIN is either a Preparer Tax Identification Number (PTIN) an Individual Taxpayer Identification Number (ITIN), or Social Security Number (SSN) Unnumbered
    1. Remove return from batch.

    2. Route to Entity Control following local procedures for EIN assignment.

    The EIN is either a PTIN, SSN or ITIN, Numbered
    1. Edit CCC "U."

    2. Leave return in batch.

    See IRM 3.21.15.10.
    Multiple EINs are present, one on Line 1b and one on Line 2b, Unnumbered Circle out EIN on Line 2b.
    Multiple EINs are present, on Line 1b Numbered
    1. Edit CCC "U."

    2. Leave return in batch.

    See IRM 3.21.15.10.
    The EIN contains any of the following conditions and cannot be determined from attachments and/or schedules:
    • Illegible;

    • Missing;

    • Other than 9 digits;

    • All zeroes; or,

    • All nines

    Unnumbered
    1. Circle out all illegible EINs, zeroes or nines.

    2. Look through the return for an EIN and/or research IDRS.

    3. If found, edit to the proper location.

    4. If not found, route to Entity Control following local procedures.

    The EIN contains any of the following conditions and cannot be determined from attachments and/or schedules:
    • Illegible;

    • Missing;

    • Other than 9 digits;

    • All zeroes; or,

    • All nines

    Numbered
    1. Circle out all illegible EINs, zeroes or nines.

    2. Edit CCC "U."

    3. Leave return in batch.

    See IRM 3.21.15.10.
    "PENDING" , "APPLIED FOR," etc., is indicated in the EIN area, Unnumbered
    1. Circle out the word "PENDING" , "APPLIED FOR," .

    2. Look through the return for an EIN.

    3. If found, edit to the proper location.

    4. If not found, route to Entity Control following local procedures.

    "PENDING" , "APPLIED FOR," etc., is indicated in the EIN area, Numbered
    1. Edit CCC "U."

    2. Leave return in batch.

    See IRM 3.21.15.10.

General Address Perfection

  1. Both domestic (U.S.) and foreign addresses should include:

    • The street number.

    • The street name.

    • Any appropriate room or suite designation (i.e., "Suite 2000" ).

    • The City or Town, State, and Zip Code (for domestic addresses).

    • The foreign city or province, country and foreign postal code (for foreign addresses).

  2. When editing either the mailing or location address information, remember the following guidelines:

    1. Ensure that a house or building number is present. Do not accept a building name in place of the numeric designation. Research for the correct address.

    2. Always edit the suite, apartment number, room number, etc. at the end of the street address line.

    3. If present, always edit the street suffix, such as street, drive, lane, terrace, etc.

    4. If present always edit the directional information, such as North, South, East, West, etc.

      Note:

      Use the appropriate abbreviations when necessary. See Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries.

    5. If after research a street address or PO Box is not found, edit the word "Local" on the street address line.

      Note:

      This should only occur in very small towns.

♦Entity Perfection -- "In Care of" Name Line 1c♦

  1. An "in-care-of" name can be identified by the words "in care of" or the symbols "c/o" or "%" (percent).

  2. Ensure the "in-care-of" name is located above the street address.

    If... Then...
    The "in-care-of" name is located on the street address line preceding the street address No editing is required.
    The "in-care-of" name is located below the street address
    1. Arrow the "in-care-of" name above the street address.

    2. Continue editing the return.

    The "in-care-of" name is shown on an attachment Edit the "in-care-of" name above the street address in the first position.
    The street address of the "in-care-of" name is different from the street address of the foreign partnership
    1. Arrow the "in-care-of" street address below the "in-care-of" name or edit the in-care-of street address below the "in-care-of" name if located on an attachment.

    2. Circle the partnership street address.

    3. Continue editing the return.

    Note:

    Always circle out the "in-care-of" symbol (% or c/o) if it is present with an address. Do not use the ampersand (&) and the percent sign (%) when editing address information.

  3. A change to the "in-care-of" name can be determined by any of the following:

    • An indication that the "in-care-of" name is changed (i.e., the taxpayer crossed out the original "in-care-of" name and added the new name or has entered a new "in-care-of" name in brackets).

    • Information is attached showing a change to the "in-care-of" name or address.

    If... Then...
    An "in-care-of" name is changed but there is no indication of an address change,
    1. Edit the "in-care-of" name as shown above.

    2. Continue editing the return.

    An "in-care-of" name is present and there is an indication of an address change),
    1. Edit the "in-care-of" name as shown above.

    2. Correct the address.

    3. Continue editing the return.

♦Entity Perfection -- Domestic Addresses♦ Line 1c

  1. Perfection of the address is necessary when the mailing address (Street or P.O. Box) is not easily identified.

    Exception:

    Do not perfect the address on amended returns (CCC "G" ).

  2. A business may have two addresses. One is the mailing address and the other is the location address or physical location of the business.

  3. The procedures for perfection of an address are as follows:

    If... And... Then...
    The address contains information other than a street address or P.O. Box   No perfection is necessary, ISRP will enter the complete address.
    There is an indication on an attachment that the address has been changed   Edit the new address in the entity section of the return.
    Form 8822, Change of Address, is attached, or Form 8822-B, Change of Address or Responsible Party- Business, is attached, All of the following applies:
    • Mailing address information is the same,

    • No location address is listed on Form 8822/8822-B, Line 7,

    • No entry on Form 8822-B, Lines 8 or 9,

    Take no action
    Form 8822, Change of Address, is attached, or Form 8822-B, Change of Address or Responsible Party- Business, is attached, Any of the following applies:
    • Mailing address information is different,

    • Location address is listed on Form 8822/8822-B, Line 7,

    • An entry is listed on Form 8822-B, Lines 8 or 9,

    Detach Form 8822/Form 8822-B and route to Entity Control following local procedures (e.g., Form 13934 , Merge Sheet).
    Both a P.O. Box and a street are shown  
    1. Circle out the P.O. Box.

    2. Underline the street address.

    Two street addresses are shown  
    1. Circle out the first street address.

    2. Underline the second street address.

    One street address is shown The taxpayer changed the address to a P.O. Box
    1. Circle out the street address.

    2. Underline the P. O. Box.

    The city or town and state are not shown on the return but are shown on an attachment,   Edit the city or town and state in the Entity section of the return.
    The ZIP Code is missing or illegible, Is not available from the return or attachments, See Document 7475, State and Address Abbreviations, Major City codes (MCCs), ZIP Codes and Countries to determine the ZIP Code.

    Note:

    Edit the 3 digits followed by "01" of the first zip code listed for the applicable state (e.g., "99501" for Alaska).

    Only the first three digits of the ZIP Code can be determined,   Edit "01" for the fourth and fifth digits.
    The National Change of Address (NCOA) label is present,   Underline the Name Control.
    It is necessary to edit the street address   See Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries. for current Address/Street Abbreviations.

    Note:

    Always circle out the "in-care-of" symbol ("c/o" or "%" ) if it is present with an address. Do not use the ampersand (&) and the percent symbol (%) when editing address information.

  4. The U.S. Postal Service established new address requirements for Army Post Office (APO), Fleet Post Office (FPO), Diplomatic Post Office (DPO) addresses. If the old address appears (i.e., APO New York, NY 091XX), convert to the new state code abbreviation based on the ZIP Code (i.e., the previous example would be converted to APO AE 091XX). APO/FPO/ DPO addresses are considered domestic addresses. Refer to conversion chart below:

    ZIP Code Address Country APO/FPO Address
    34000-34049 APO Americas APO AA [ZIP Code]
    34050-34099 FPO Americas FPO AA [ZIP Code]
    340XX-340XX DPO Americas DPO AA [ZIP Code]
    090XX-094XX
    096XX-098XX
    APO Europe APO AE [ZIP Code]
    095XX FPO Europe FPO AE [ZIP Code]
    090XX-098XX DPO Europe DPO AE [ZIP Code]
    962XX-965XX
    98700-98759
    APO Pacific APO AP [ZIP Code]
    966XX and
    98760-98799
    FPO Pacific FPO AP [ZIP Code]
    962XX-966XX DPO Pacific DPO AP [ZIP Code]

♦General Information and Perfection of Foreign Address♦

  1. This is a 35 character field. Valid characters are alpha (a-z) and numeric (0-9).

  2. A foreign (international) address is any address that is not in the 50 states, the District of Columbia or any of the U.S. Possessions.

  3. Returns with Army Post Office (APO)/Fleet Post Office (FPO)/Diplomatic Post Office (DPO) addresses are considered domestic addresses.

  4. Route returns with a foreign address to Ogden Submission Processing Campus (OSPC) for processing. Prepare Letter 86C to inform the taxpayer that the return has been sent to OSPC.

  5. Returns with addresses in the following U.S. Territories are considered to be a foreign address for processing purposes but are edited in the same way as domestic addresses.

    1. A two-character alpha code must be edited on Line 1f for the possession name.

      U.S. Possession Abbreviation
      American Samoa AS
      Federated States of Micronesia FM
      Guam GU
      Marshall Islands MH
      Northern Mariana Islands MP
      Palau PW
      Puerto Rico PR
      Virgin Islands (U.S.) VI
    2. A ZIP Code must be present. Edit the appropriate ZIP Code if one is not provided.

  6. All other foreign addresses are edited the same as a domestic address with the following exceptions:

    1. The foreign country must be the last entry in the address. See IRM 3.21.15.19.6.1. for procedures on editing the country code for returns with a Canadian address.

    2. Circle out the foreign country and edit the 2 letter country code preceded by a "/" and followed by "/$" as the last entry in the address.

      Note:

      International Coding and Editing BMF Returns (Foreign Address Job Aid) (Number 2324–002) provides examples for editing foreign addresses.

    3. If the foreign address is from Australia, Brazil, Cuba, India, Italy, Mexico or The Netherlands, check if the address contains a province, state or territory name.

      If... Then...
      A province, state or territory name is present
      1. Circle out province, state or territory name.

      2. Enter appropriate abbreviation.

      A province, state or territory name is not present Continue editing the return.
      Province, state or territory is shown in abbreviated format, Continue editing the return.
    4. A ZIP code is not required on a foreign address. Foreign addresses use a postal code that is entered before the foreign country and is part of the address.

♦Foreign Address -- Canada Only♦
  1. In an effort to assist Compliance with workload assignment, returns filed with an address in Canada will be edited using a unique country code based on the province.

    If... Then...
    The foreign address contains a Canadian province name or abbreviation,
    1. See Figure 3.21.15-4 to ensure the correct Canadian province abbreviation is present or edited to the return.

    2. Edit the appropriate country code based on the province preceded by a "/" and followed by a "/$" as the last entry in the address.

    3. See the table below for a complete list of available codes.

    The foreign address does not contain a Canadian province name or abbreviation, and cannot be determined by the postal code or an attachment,
    1. Circle the country name.

    2. Edit the country code "/CA/$" as the last entry in the address.

    Figure 3.21.15-4

    Canadian Province Province Abbreviation Postal Code beginning Province/Country Code
    Alberta AB T XA
    British Columbia BC V XB
    Manitoba MB R XM
    New Brunswick NB E XN
    Newfoundland and Labrador NL A XL
    Northwest Territories NT X XT
    Nova Scotia NS B XS
    Nunavut NU X XV
    Ontario ON K, L, M, N, or P XO
    Prince Edward Island PE C XP
    Quebec QC G, H, or I XQ
    Saskatchewan SK S XW
    Yukon YT Y XY

City or Town -- Line 1d

  1. The city or town must be present for both domestic and foreign addresses.

  2. The valid characters are, alpha (a-z), blank.

    Note:

    Numbers are not valid , only alpha letters.

  3. Research the ZIP Code directory to determine the city or town and/or state if:

    • The address is a U.S. address.

    • The city or town and/or state is missing or incomplete.

    • The ZIP Code is present.

  4. If the city or town and/or state cannot be determined from the ZIP Code or other available information (i.e., envelope, if attached), edit the partnership address from Form 8805, Line 5c.

  5. If the city or town listed is a major U.S. city or town, it must be followed by the Zip Code.

  6. If the address is a foreign address which includes a Province designation,

    • Circle out the name of the province.

    • Edit the province abbreviation. See Exhibit 3.21.15-6.

    • A province abbreviation must be present for Canadian addresses.

State

  1. A state must be present for all U.S. addresses.

  2. Valid characters are alpha (a-z).

  3. If the State name is spelled out, do not edit the two digit state code. ISRP will enter the two digit state code.

  4. If the address is a foreign address ISRP will automatically enter a period blank in the state field.

    Note:

    If an entry, other than a state or province is present in the state field, then arrow it to its proper placement. If undetermined, circle it out.

  5. When the State is missing or illegible, research attachments and/or ZIP Code directory, if not found research IDRS.

    Note:

    See Document 7475.

ZIP Code and Foreign Postal Code

  1. A ZIP Code must be present for U.S. addresses.

  2. Only numeric characters (0-9) and blank are valid.

  3. The U.S. ZIP Code must contain at least five (5) and may contain up to twelve (12) characters.

  4. If the address is a U.S. address and the ZIP Code is missing or incomplete,

    1. Research attachments.

    2. Research the ZIP Code Directory.

    3. Edit the correct ZIP Code.

  5. If the address is located in a major city and the ZIP Code is missing or incorrect, perfect the ZIP Code from the ZIP Code chart. See Document 7475.

  6. If the address is a foreign address, edit or arrow the Foreign Postal Code to the correct position in the address. See Document 2324-002, Submission Processing BMF Foreign Address Job Aid.

  7. A ZIP code is not required on a foreign address. Foreign addresses use a postal code that is entered before the foreign country and is part of the address.

  8. A foreign postal code may include both alpha and numeric characters.

    Note:

    Canadian postal codes appear in the following format: "alpha-numeric-alpha" or " numeric-alpha-numeric" .

  9. Australian addresses must include Numeric Postal Codes. See Figure 3.21.15-5.

    Reminder:

    The Australian Postal Codes must be edited after the Town/Province or Island in the Town or Province field.

    Figure 3.21.15-5

    State Territory Postal Codes
    New South Wales and A.C.T. 2000–2999
    Victoria 3000–3999
    Queensland 4000–4999
    South Australia 5000–5799
    Western Australia 6000–6799
    Tasmania 7000–7499
    Northern Territory 0800–0899

Part III, Lines 3 through 13

  1. Lines 3 through 13 provide the Section 1446 tax liability and payments information.

  2. Edit Lines 3 through 13 using the following procedures.

    Note:

    See Exhibit 3.21.15-7 and Exhibit 3.21.15-8 for editing a prior year Form 8804, tax years 2004 through 2007.

    Caution:

    Tax Year 2008 Only: Convert Line 3 to 3a and nothing else.

Number of Foreign Partners -- Line 3a

  1. An entry must be present on Line 3a. If an entry is "0" or not present, but an entry is present on line 3b, then edit the amount from Line 3b to line 3a. If an entry is 0 or not present, but an entry is present on line 3b, then delete the 0 if present, and edit the amount from line 3b to Line 3a. However, if unable to determine a count, edit a "1" as the default value on Line 3a. Correspond for Line 3a only if additional return information is being requested from the partnership.

    Exception:

    If Form 8804 is a Zero return do not correspond for line 3a. See Exhibit 3.21.15-9 for possible frivolous return under "Zero Return." If determined to be frivolous, then refer to the instructions for action (See IRM 3.21.15.13.3.5.)

  2. Only numeric (0-9) characters are valid.

  3. If Line 3a is written in text format (e.g., "twenty-two" ) then convert the text to numeric format (e.g., "22 " ).

    1. Edit an "X" to the left of entry

    2. Edit the numeric value to the left of the "X"

  4. Prior year Form 8804. Edit an "a" to the right of the number three for line 3. See Exhibit 3.21.15-7 and Exhibit 3.21.15-8.

Number of Form 8805s Attached to Form 8804 -- Line 3b
  1. An entry may or may not be present on Line 3b.

  2. Only numeric (0-9) characters are valid.

  3. If Line 3b is written in text format (e.g., " twenty four" ) then convert the text to numeric format.

    Example:

    "24"

    1. Edit an "X" to the left of entry

    2. Edit the numeric value to the left of the "X."

  4. ISRP will transcribe the entry.

    If... And... Then...
    Line 3b is blank Forms 8805 are attached (Volume of 50 or less in appearance) Manually count the attached 8805s and then edit the count on Line 3b.

    Note:

    If Line 3a is blank, then also edit the count from Line 3b to 3a.

    Line 3b is blank Forms 8805 are attached (Volume is greater than 50 in appearance) Edit seven "9's" on Line 3b.

    Example:

    "9999999"

    Line 3b is blank or has an entry No Form 8805s are attached and Form 8804 Lines 4a through 5f have money amounts. Prepare International Correspondence Action Sheet Letter 3104C to correspond for Form(s) 8805.

    Note:

    Do not correspond for the Form 8805s on a "Zero" return. See IRM 3.21.15.20.2(2).

  5. Once the taxpayer has responded with the copies of Form(s) 8805, they will be forwarded to Batching & Numbering. The Form 8805s will be batched, placed on BBTS (Batch/Block Tracking System) and then Numbering will assign them a DLN before releasing the batch work to the Code and Edit Foreign Investment in Real Property Tax Act (FIRPTA) unit. The Code and Edit FIRPTA unit will record the Form 8805s in the International INTLWEBApps before releasing the batch work to files. See IRM 3.21.15.1.1.3 (2), IRM 3.21.15.1.1.5 (3) and IRM 3.21.15.20.1.2 (5) for additional processing instructions when Form 8804-C is attached to Form 8805.

  6. Detach all Forms 8805 Copy A and forward them to Batching and Numbering. See IRM 3.21.15.12.

  7. Attention:

    A prior year Form 8804 (Tax Years 2004 through 2008) return does not have a Line 3b. Instead, it only has a Line 3 (See Exhibit 3.21.15-8). Therefore, follow the instructions of the "If/Then Table" in IRM 3.21.15.20.1.1. for Line 3.

Number of Form 8804-Cs Attached to Form 8804 -- Line 3c
  1. An entry may or may not be present on Line 3c.

  2. Only numeric (0-9) characters are valid.

  3. If Line 3c is written in text format (e.g., " nine" ) then convert the text to numeric format (e.g., "9" ).

    1. Edit an "X" to the left of entry

    2. Edit the numeric value to the left of the "X."

  4. ISRP will transcribe the entry.

    If... And... Then...
    Line 3c is blank Forms 8805 is attached (Volume of 50 or less in appearance) Sift through the attached Form 8805s to see if there are any Form 8804-C documents attached to them. If found then edit the Form 8804-C count on Line 3c.
    Line 3c is blank Forms 8805 with Form 8804-C is attached (Volume is greater than 50 in appearance) Edit seven "6's" on Line 3c.

    Example:

    "6666666"

    Line 3c is blank No Form 8804-Cs are attached to Form 8805 Edit "0" on Line 3c.
    Line 3c contains an entry No Form 8804-C is/are attached to Form 8805, Accept the taxpayers entry.
  5. Form 8804-C attached to Form 8804 or Form 8805:

    If... Then...
    Form 8804-C is attached to Form 8805,
    1. "DETACH" it from Form 8805 and edit on the Form 8805 "Detached Form 8804C."

    2. Forward Form 8804-C to:
      Internal Revenue Service
      4-F23-142 Examination Branch
      2970 Market St.
      Philadelphia, PA 19104

    Form 8804-C is attached to Form 8804,
    1. "DETACH" it from Form 8804 and edit on the Form 8804 "Detached Form 8804C."

    2. Forward Form 8804-C to:
      Internal Revenue Service
      4-F23-142 Examination Branch
      2970 Market St.
      Philadelphia, PA 19104

Net Effectively Connected Taxable Income Allocable to Corporate (CFP) and Non-Corporate Foreign Partners (NCFP) -- Lines 4a through 13

  1. This section provides procedures for editing the entries on Lines 4a through 13.

    Note:

    If lines 4a through 4t and 5a through 5f are blank, then edit one dollar (1) on lines 4a and 4d.

    Caution:

    On a prior 2004, if 4d and 5f are blank edit one dollar (1) to line 4d.

  2. If the Form 8804 is a possible Zero return, follow the procedures below.

    When and When not to correspond on a Zero Return

    If Then
    Lines 4a thru 13 are blank or zero, Do not correspond for anything.

    Note:

    This does not include a return with negative amounts reported on it.

    Lines 4a thru 5f are blank or zero, but an entry appears on Line 6a, Do not correspond for anything.

    Note:

    This does not include a return with negative amounts reported on it.

    See IRM 3.21.15.20.2(2)
    Lines 4a thru 5f are blank or zero, but an entry appears on Lines 6b, 6c, 6d or 6e, Correspond for Form 1042-S, Form 8288-A or Form 8805 if these documents are not present.

    Note:

    This does not include a return with negative amounts reported on it

    See IRM 3.21.15.20.2(2)
    Form 8804 page 1 or 2 is missing, Correspond for page 1 or 2 and include request for original signature, use Letter 3104C.
Total Effectively Connected Taxable Income (ECTI) Allocable to Corporate Partners -- Line 4a
  1. Valid characters are numeric 0-9.

  2. Entry may only be positive.

    Positive entry on Line 4a.

    Line 4a Line 4b Line 4c Line 4d
    $350,000.00 (_________) (_________) $350,000.00
Reduction for State and Local taxes on ECTI Allocable to Corporate Partners -- Line 4b
  1. Valid characters are numeric 0-9.

  2. The entry on Line 4b will always be "negative" because Line 4b has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4b.

    Line 4a Line 4b Line 4c Line 4d
    $323,580.00 ($5,000.00) (________) $318,580.00
ECTI Allocable to Corporate Partners Reduction for Valid Partner Certificates -- Line 4c
  1. Valid characters are numeric 0-9.

  2. The entry on Line 4c will always be "negative" , because Line 4c has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4c.

    Line 4a Line 4b Line 4c Line 4d
    $323,580.00 (________) ($18,580.00) $305,000.00
ECTI Allocable to Corporate Partners (Adjusted) -- Line 4d (Compute)
  1. Valid characters are numeric 0-9.

  2. Entry may be positive or negative.

  3. If the amount is negative, edit brackets/parenthesis.

    Taxpayer did not identify the entry on Line 4d as a negative entry.

    Line 4a Line 4b Line 4c Line 4d
    (–$350,000.00) (__________) ($15,000.00) (–$365,000.00)
  4. If Line 4d is "blank" , and there are entries in Lines 4a, 4b or 4c, compute and edit the amount to Line 4d.

    Taxpayer did not calculate Line 4d.

    Line 4a Line 4b Line 4c Line 4d
    $350,000.00 (__________) ($25,000.00) ___________
  5. If there is a positive entry on Line 4d then there must be an entry on Line 5a. See IRM 3.21.15.20.2.21.1

  6. If Lines 4a through 4d are blank & Line 5a has a positive entry, then compute the corresponding source amount by dividing the tax amount shown on Line 5a by .35 and edit the amount to Line 4a and 4d. See IRM 3.21.15.20.2.21.1 (4).

  7. If Lines 4a and 4d are blank & Line(s) 4b or 4c have a significant entry & Line 5a has a positive entry then compute the entry for Line 4d by dividing the tax amount shown on Line 5a by .35. Edit the result to Line 4d, and then add Line 4b, 4c & 4d together to arrive at the amount to enter on Line 4a. See IRM 3.21.15.20.2.21.1 (4).

Total ECTI allocable to non-corporate partners other than on lines 4i, 4m and 4q -- Line 4e
  1. Valid characters are numeric 0-9.

  2. Entry may only be positive.

    Positive entry on Line 4e.

    Line 4e Line 4f Line 4g Line 4h
    $1,789,000.00 (_________) (_________) $1,789,000.00
  3. If the amount is negative, edit brackets/parenthesis.

    Negative entry on Line 4e.

    Line 4e Line 4f Line 4g Line 4h
    (–$1,789,000.00 ) (_________) (_________) (–$1,789,000.00 )
Reduction to line 4e for State and Local taxes under Regulations section 1.1446-6(c)(1)(iii) -- Line 4f
  1. Valid characters are numeric 0-9.

  2. The entry on Line 4f will always be "negative" because Line 4f has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4f.

    Line 4e Line 4f Line 4g Line 4h
    $1,789,000.00 ($5,000.00) (________) $1,784,000.00
Reduction to line 4e for certified foreign partner-level items submitted using Form 8804-C -- Line 4g
  1. Valid characters are numeric 0-9.

  2. The entry on Line 4g will always be "negative" , because Line 4g has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4g.

    Line 4e Line 4f Line 4g Line 4h
    $1,789,000.00 (________) ($18,000.00) $1,771,000.00
Combine lines 4e, 4f and 4g -- Line 4h (Compute)
  1. Valid characters are numeric 0-9.

  2. Entry may be positive or negative.

  3. If the amount is negative, edit brackets/parenthesis.

    Taxpayer did not identify the entry on Line 4h as a negative entry.

    Line 4e Line 4f Line 4g Line 4h
    (–$1,789,000.00 ) (__________) ($15,000.00) (–$1,804,000.00 )
  4. If Line 4h is "blank" , and there are entries in Lines 4e, 4f or 4g, compute and edit the amount to Line 4h.

    Taxpayer did not calculate Line 4h.

    Line 4e Line 4f Line 4g Line 4h
    $1,789,000.00 (__________) ($25,000.00) ___________
  5. If there is a positive entry on Line 4h, then there must be an entry on Line 5b. See IRM 3.21.15.20.2.21.3

  6. If Lines 4e through 4h are blank & Line 5b has a positive entry, then compute the corresponding source amount by dividing the tax amount shown on Line 5b by .396 and edit the amount to Line 4e and 4h. See IRM 3.21.15.20.2.21.3 (4).

  7. If Lines 4e and 4h are blank & Line(s) 4f or 4g have a significant entry & Line 5b has a positive entry then compute the entry for Line 4h by dividing the tax amount shown on Line 5b by .396. Edit the result to Line 4h, and then add Line 4f, 4g & 4h together to arrive at the amount to enter on Line 4e. See IRM 3.21.15.20.2.21.3 (4).

28% Gains Allocable to NCFP -- Line 4i
  1. Valid characters are numeric 0-9.

  2. Entry on Line 4i may only be positive.

    Positive entry on Line 4i.

    Line 4i Line 4j Line 4k Line 4l
    $89,000.00 (_________) (_________) $89,000.00
  3. If the amount is negative, edit brackets/parenthesis.

    Negative entry on Line 4i.

    Line 4i Line 4j Line 4k Line 4l
    (–$89,000.00) (_________) (_________) (–$89,000.00)
Reduction to Line 4i for State and Local taxes under Regulations section 1.1446-6 (c)(1)(iii) -- Line 4j
  1. Valid characters are numeric 0-9.

  2. The entry on Line 4j will always be "negative" because Line 4j has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4j.

    Line 4i Line 4j Line 4k Line 4l
    $89,000.00 ($5,000.00) (________) $84,000.00
Reduction to Line 4i for certified Foreign Partner-Level Items Submitted using Form 8804-C -- Line 4k
  1. Valid characters are numeric 0-9.

  2. The entry on Line 4k will always be "negative" , because Line 4k has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4k.

    Line 4i Line 4j Line 4k Line 4l
    $89,000.00 (________) ($18,000.00) $71,000.00
Combine Lines 4i, 4j and 4k -- Line 4l (Compute)
  1. Valid characters are numeric 0-9.

  2. Entry may be positive or negative

  3. If the amount is negative, edit brackets/parenthesis.

    Taxpayer did not identify the entry on Line 4l as a negative entry.

    Line 4i Line 4j Line 4k Line 4l
    (–$89,000.00) (__________) ($15,000.00) (–$104,000.00)
  4. If Line 4l is "blank" , and there are entries in Lines 4i, 4j or 4k, compute and edit the amount to Line 4l.

    Taxpayer did not calculate Line 4l.

    Line 4i Line 4j Line 4k Line 4l
    $89,000.00 (__________) ($25,000.00) ___________
  5. If there is an entry on Line 4l then there must be an entry on Line 5c. See IRM 3.21.15.20.2.21.3

  6. If Lines 4i through 4l are blank & Line 5c has a positive entry, then compute the corresponding source amount by dividing the tax amount shown on Line 5c by .28 and edit the amount to Line 4i and 4l. See IRM 3.21.15.20.2.21.3 (4).

  7. If Lines 4i and 4l are blank & Line(s) 4j or 4k have a significant entry & Line 5c has a positive entry then compute the entry for Line 4l by dividing the tax amount shown on Line 5c by .28. Edit the result to Line 4l, and then add Line 4j, 4k & 4l together to arrive at the amount to enter on Line 4i. See IRM 3.21.15.20.2.21.3 (4).

Unrecaptured Section 1250 Gain Allocable to Non-Corporate Partners -- Line 4m
  1. Valid characters are numeric 0-9.

  2. Entry may only be positive.

    Positive entry on Line 4m.

    Line 4m Line 4n Line 4o Line 4p
    $177,333.00 (_________) (_________) $177,333.00
Reduction to Line 4m for State and Local taxes under Regulations section 1.1446-6(c)(1)(iii) -- Line 4n
  1. Valid characters are numeric 0-9.

  2. The entry on Line 4n will always be "negative" because Line 4n has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4n.

    Line 4m Line 4n Line 4o Line 4p
    $177,333.00 ($5,000.00) (________) $172,333.00
Reduction to Line 4m for Certified Foreign Partner-Level Items Submitted using Form 8804-C -- Line 4o
  1. Valid characters are numeric 0-9.

  2. The entry on Line 4o will always be "negative" , because Line 4o has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4o.

    Line 4m Line 4n Line 4o Line 4p
    $177,333.00 (________) ($18,000.00) $159,333.00
Combine Lines 4m, 4n and 4o -- Line 4p (Compute)
  1. Valid characters are numeric 0-9.

  2. Entry may be positive or negative.

  3. If the amount is negative, edit brackets/parenthesis.

    Taxpayer did not identify the entry on Line 4p as a negative entry.

    Line 4m Line 4n Line 4o Line 4p
    (–$177,333.00) (__________) ($15,000.00) $192,333.00
  4. If Line 4p is "blank" , and there are entries on Lines 4m, 4n or 4o, compute and edit the amount to Line 4p.

    Taxpayer did not calculate Line 4p.

    Line 4m Line 4n Line 4o Line 4p
    $177,333.00 (__________) ($25,000.00) ___________
  5. If there is an entry on Line 4p then there must be an entry on Line 5d. See IRM 3.21.15.20.2.21.4

  6. If Lines 4m through 4p are blank & Line 5d has a positive entry, then compute the corresponding source amount by dividing the tax amount shown on Line 5d by .25 and edit the amount to Line 4m and 4p. See IRM 3.21.15.20.2.21.4 (4).

  7. If Lines 4m and 4p are blank & Line(s) 4n or 4o have a positive entry then compute the entry for Line 4p by dividing the tax amount shown on Line 5d by .25. Edit the result to Line 4p, and then add Line 4n, 4o & 4p together to arrive at the amount to enter on Line 4m. See IRM 3.21.15.20.2.21.4 (4).

Adjusted Net Capital Gain (including qualified dividend income and net section 1231 gain) Allocable to Non-Corporate Partners -- Line 4q
  1. Valid characters are numeric 0-9

  2. Entry on Line 4i may only be positive.

    Positive entry on Line 4q.

    Line 4q Line 4r Line 4s Line 4t
    $89,000.00 (_________) (_________) $89,000.00
  3. If the amount is negative, edit brackets/parenthesis.

    Negative entry on Line 4q.

    Line 4q Line 4r Line 4s Line 4t
    (–$89,000.00) (_________) (_________) (–$89,000.00)
Reduction to line 4q for State and local taxes under Regulations section 1.1446-6(c)(1)(iii) -- Line 4r
  1. Valid characters are numeric 0-9

  2. The entry on Line 4r will always be "negative" , because Line 4r has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4r.

    Line 4q Line 4r Line 4s Line 4t
    $177,333.00 (________) ($18,000.00) $159,333.00
Reduction to line 4q for certified foreign partner-level items submitted using Form 8804-C -- Line 4s
  1. Valid characters are numeric 0-9

  2. The entry on Line 4s will always be "negative" , because Line 4s has pre-printed brackets "(_________) " Do not edit any brackets/parenthesis on this line.

    Negative entry on Line 4o.

    Line 4q Line 4r Line 4s Line 4t
    $177,333.00 (________) ($18,000.00) $159,333.00
Combine lines 4q, 4r and 4s -- 4t (Compute)
  1. Valid characters are numeric 0-9.

  2. Entry may be positive or negative

  3. If the amount is negative, edit brackets/parenthesis.

    Taxpayer did not identify the entry on Line 4p as a negative entry.

    Line 4q Line 4r Line 4s Line 4t
    (–$177,333.00) (__________) ($15,000.00) $192,333.00
  4. If Line 4t is "blank" , and there are entries on Lines 4q, 4r or 4s, compute and edit the amount to Line 4t.

    Taxpayer did not calculate Line 4t.

    Line 4q Line 4r Line 4s Line 4t
    $177,333.00 (__________) ($25,000.00) ___________
  5. If there is a positive entry on Line 4t then there must be an entry on Line 5e. See IRM 3.21.15.20.2.21.5.

  6. If Lines 4q through 4t are blank & Line 5e has a positive entry, then compute the corresponding source amount by dividing the tax amount shown on Line 5e by .20 and edit the amount to Line 4q and 4t. See IRM 3.21.15.20.2.21.5 (4).

  7. If Lines 4q and 4t are blank & Line(s) 4r or 4s have a significant entry & Line 5e has a positive entry then compute the entry for Line 4t by dividing the tax amount shown on Line 5f by .20. Edit the result to Line 4t, and then add Line 4r, 4s & 4t together to arrive at the amount to enter on Line 4q. See IRM 3.21.15.20.2.21.5 (4).

Section 1446 Tax Liability -- Lines 5a through 5e
  1. This section provides procedures for editing the Section 1446 tax liability for the specific income amount(s) reported on Lines 4d, 4h, 4l 4p and 4t.

35% Tax -- Line 5a (Compute)
  1. An entry must be present on Line 5a if there is a positive entry on Line 4d.

    Caution:

    If Line 5a is " blank" , compute Line 5a if a positive entry appears on Line 4d by multiplying the amount on Line 4d by 35%, and then edit the result on Line 5a. Otherwise, leave Line 5a "blank."

  2. Entry must be positive.

  3. If the amount is negative on Line 5a, " X" the entry and edit "0" to the left of the deleted entry. See IRM 3.21.15.20.2.4.

  4. If there is an entry on Line 5a and Lines 4a through 4d are blank, then compute the corresponding source amount by dividing the tax amount shown on Line 5a by 35% and edit the amount to Lines 4a and 4d.

    Example:

    Line 5a shows an amount of $500,000. Divide $500,000 by .35 to arrive at the source amount of $1,428,572. Edit the source amount to Lines 4a and 4d. See IRM 3.21.15.20.2.4 (6) and (7).

39.6% Tax -- Line 5b
  1. An entry must be present on Line 5b if there is a positive entry on Line 4h

    Caution:

    If Line 5b is " blank" , compute Line 5b if a positive entry appears on Line 4h by multiplying the amount on Line 4h by 39.6%, and then edit the result on Line 5b. Otherwise, leave Line 5b "blank."

  2. Entry must be positive.

  3. If the amount is negative on Line 5b, "X" the entry and edit "0" to the left of the deleted entry. See IRM 3.21.15.20.2.8.

  4. If there is an entry on Line 5b and Lines 4e through 4h are blank, then compute the corresponding source amount by dividing the tax amount shown on Line 5b by 39.6% and edit the amount to Lines 4e and 4h.

    Example:

    Line 5b shows an amount of $500,000. Divide $500,000 by .396 to arrive at the source amount of $1,262,626. Edit the source amount to Lines 4e and 4h. See IRM 3.21.15.20.2.8 (6) and (7).

28% Tax -- Line 5c (Compute)
  1. An entry must be present on Line 5c if there is a positive entry on Line 4l.

    Caution:

    If Line 5c is " blank" , compute Line 5c if a positive entry appears on Line 4l by multiplying the amount on Line 4l by 28%, and then edit the result on Line 5c. Otherwise, leave Line 5c "blank."

  2. Entry must be positive.

  3. If the amount is negative on Line 5c, " X" the entry and edit "0" to the left of the deleted entry. See IRM 3.21.15.20.2.12.

  4. If there is an entry on Line 5c and Lines 4i through 4l are blank, then compute the corresponding source amount by dividing the tax amount shown on Line 5c by 28% and edit the amount to Lines 4i and 4l.

    Example:

    Line 5c shows an amount of $500,000. Divide $500,000 by .28 to arrive at the source amount of $1,785,714. Edit the source amount to Lines 4i and 4l. See IRM 3.21.15.20.2.12 (6) and (7).

25% Tax -- Line 5d
  1. An entry must be present on Line 5d if there is a positive entry on Line 4p.

    Caution:

    If Line 5d is " blank" , compute Line 5d if a positive entry appears on Line 4p by multiplying the amount on Line 4p by 25%, and then edit the result on Line 5d. Otherwise, leave Line 5d "blank."

  2. Entry must be positive.

  3. If the amount is negative on Line 5d, " X" the entry and edit "0" to the left of the deleted entry. See IRM 3.21.15.20.2.12

  4. If there is an entry on Line 5d and Lines 4m through 4p are blank, then compute the corresponding source amount by dividing the tax amount shown on Line 5d by 25% and edit the amount to Lines 4m and 4p.

    Example:

    Line 5d shows an amount of $500,000. Divide $500,000 by .25 to arrive at the source amount of $2,000,000. Edit the source amount to Lines 4m and 4p. See IRM 3.21.15.20.2.16 (6) and (7).

20% Tax -- Line 5e (Compute)
  1. An entry must be present on Line 5e if there is a positive entry on Line 4t.

    Caution:

    If Line 5e is " blank" , compute Line 5e if a positive entry appears on Line 4t by multiplying the amount on Line 4t by 20%, and then edit the result on Line 5e. Otherwise, leave Line 5e "blank."

  2. Entry must be positive.

  3. If the amount is negative on Line 5e, " X" the entry and edit "0" to the left of the deleted entry. See IRM 3.21.15.20.2.21

  4. If there is an entry on Line 5e and Lines 4q through 4t are blank, then compute the corresponding source amount by dividing the tax amount shown on Line 5e by 20% and edit the amount to Lines 4q and 4t.

    Example:

    Line 5e shows an amount of $500,000. Divide $500,000 by .20 to arrive at the source amount of $2,500,000. Edit the source amount to Lines 4q and 4t. See IRM 3.21.15.20.2.20 (6) and (7).

Gross Section 1446 Tax Liability -- Line 5f (Compute)
  1. This is a twelve position field for which an entry must be present if there are entries on lines 4a-4q or 5a- 5e.

    Note:

    Line 5f is the total of Lines 5a, 5b, 5c, 5d and 5e.

  2. Valid characters are, Numeric 0-9.

    Note:

    A negative amount is not valid on this line.

  3. If Line 5f is "blank or negative" , verify the computations on lines 5a, 5b, 5c, 5d and 5e, or corresponding lines 4a-4q, and then compute Line 5f by adding the amounts on Lines 5a, 5b, 5c, 5d and 5e. Edit the result on Line 5f (do not edit if less than $0.00 and "X" any negative amount on Line 5f).

Installment Payments of Section 1446 Tax -- Line 6a
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

Form 8804 Section 1446 withholding on Tiered Partnership -- Line 6b
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. Verify the amount withheld on Line 6b (Form 8804) by making sure the substantiating document(s) (Form 8805 ) are attached.

    If... Then...
    Line 6b has supporting documentation Take no further action.
    Line 6b has only partial supporting documentation
    1. "X" out the incorrect amount on Line 6b.

    2. Edit the substantiated amount to the left of the "X" (on the dotted line). See Figure 3.21.15-6a.

      Note:

      Allow withholding credit amount ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Line 6b has NO supporting documentation Prepare Correspondence Action Sheet Letter 3104C for Form(s) 8805 then edit an "X" to the left of the unsubstantiated amount on Line 6b. See Figure 3.21.15-6b.

    Note:

    Allow withholding credit amount ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Figure 3.21.15-6a

    This is an Image: 37648005.gif
     

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    Figure 3.21.15-6b

    This is an Image: 37648006.gif
     

    Please click here for the text description of the image.

Form 1042-S Section 1446 withholding on Publicly Traded Partnership (PTP) -- Line 6c
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. Verify the amount withheld on Line 6c (Form 8804), by making sure the substantiating document(s) (Form 1042-S with Income Code 27, Line 1), are attached.

    If... Then...
    Line 6c has supporting documentation Take no further action.
    Line 6c has only partial supporting documentation
    1. "X" out the incorrect amount on Line 6c.

    2. Edit the substantiated amount to the left of the "X" (on the dotted line).

      Note:

      Allow withholding credit amount ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    Line 6c has NO supporting documentation Prepare Correspondence Action Sheet Letter 3104C or Letter 1791C for Form(s) 1042-S, then edit an "X" to the left of the unsubstantiated amount on Line 6c. See Figure 3.21.15-6b (

    Note:

    Allow withholding credit amount ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Form 8288-A Section 1445(a) or (e)(1) withholding on USRPI Disposition -- Line 6d
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. Verify the amount withheld on Line 6d (Form 8804), by making sure the substantiating document(s) (Form 8288-A ) are attached. If missing, prepare correspondence action sheet 3104C to request the document(s).

    Note:

    Form 8288-A must always be credit verified by the FIRPTA Code and Edit unit with the Form 13698 -- International Credit Verification Slip attached to Form 8804. ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    If... And... Then...
    Form 8288-A is attached to Form 8804, Form 13698 is not attached to Form 8804 or not completed. Forward Form 8804 to the FIRPTA Code and Edit unit to verify the credit.

    Note:

    Attach a blank Form 13698.

    Form 8288-A is attached to Form 8804, A completed Form 13698 is attached to Form 8804 fully verifying the FIRPTA credit. Take no further action.
    Form 8288-A is attached to Form 8804, A completed Form 13698 is attached to Form 8804, but the amount verified is less than the amount shown on Form 8288-A, Box 2.
    1. Edit an "X" to the left of Line 6d.

    2. Edit the correct substantiated amount to the left of the "X" (on the dotted line). See Figure 3.21.15-7a.

    Form 8288-A is NOT attached to Form 8804, Line 6d has an entry greater than ".0" . Prepare correspondence action sheet 3104-C and ask the taxpayer for copies of Form 8288-A using the following sentence:

    "We need additional information to process your Form 8804 return. Line 6d of Form 8804 shows a credit of $_______. However, there is no documentation to support the entry on Line 6d. Please provide us with a copy of Form(s) 8288-A to substantiate the entry on Line 6d."

    Note:

    Edit an "X" to the left of the unsubstantiated amount on Line 6d and re-compute line 7. See Figure 3.21.15-7b.

    Figure 3.21.15-7a

    This is an Image: 37648008.gif
     

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    Figure 3.21.15-7b

    This is an Image: 37648009.gif
     

    Please click here for the text description of the image.

Form 1042-S Section 1445(e) withholding on USRPI Investment Income -- Line 6e
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. Verify the amount withheld on Line 6e by making sure the substantiating document(s) is attached (Form 1042-S Line 1 with Income Code 24, 25, or 26). If missing, prepare correspondence action sheet 3104C to request the document(s). ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

    If... And... Then...
    Form 1042-S is attached to Form 8804,   Take no further action.
    Line 6e is not fully substantiated with the necessary Form(s) 1042-S   Prepare correspondence action sheet 3104-C and ask the taxpayer for copies of Form 1042-S using the following sentence:

    "We need additional information to process your Form 8804 return. Line 6e of Form 8804 shows a credit of $_______. However, the documentation to support the entry on Line 6e has been verified to be $_______. Please provide us with a copy of the missing Form(s) 1042-S to substantiate the difference."
    Form 1042-S is NOT attached to Form 8804, Line 6e has an entry greater than ".0" . Prepare correspondence action sheet 3104-C and ask the taxpayer for copies of Form 1042-S. Use the following sentence:

    "We need additional information to process your Form 8804 return. Line 6e of Form 8804 shows a credit of $_______. However, there is no documentation to support the entry on Line 6e. Please provide us with a copy of Form(s) 1042-S to substantiate the entry on Line 6e."

    Note:

    Edit an "X" to the left of the unsubstantiated amount on Line 6e and re-compute line 7. See Figure 3.21.15-7b.

Total Payments -- Line 7 (Compute)
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. If Line 7 is "blank" , compute by adding lines 6a, 6b, 6c, 6d, and 6e. Edit amount to Line 7.

  5. If Line 7 contains an entry greater than "Zero" , and lines 6a, 6b, 6c, 6d and 6e are Zero or Blank, look through the attached withholding documents (Form 1042-S, Form 8805s or Form 8288-A (if any)), to identify the amount to edit on line 6b, 6c, 6d or 6e. Also, research IDRS to see if a payment is posted to the account. If a payment(s) is/are found on IDRS, edit the total amount of the payments to line 6a. If no withholding document is attached and no payment is found on IDRS, "X" the entry on Line 7.

Estimated Tax Penalty -- Line 8
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. Form 8804, Schedule A is not required to be attached to support an entry on Line 8.

    Note:

    See IRM 3.21.15.18 for possible need to edit CCC A.

Balance Due -- Line 10
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. If Lines 10 to 13 are blank, NONE or contain zeroes and Line 9 is greater than Line 7, edit the difference between Lines 9 and 7 to Line 10.

Overpayment -- Line 11
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. If Lines 10 to 13 are blank, NONE or contain zeroes and line 7 is less than 9, subtract line 7 from line 9 and enter the difference on line 10. If line 7 is greater than line 9, subtract line 9 from line 7 and edit the difference on line 11.

    Note:

    If there is an overpayment amount on Line 11, but the taxpayer does not place an entry in either Line 12 or 13, then edit " CCC S."

Amount to be Refunded -- Line 12
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. If the amount to be refunded is $1 million dollars or more, follow local processing procedures. See IRM 3.21.15.7 for additional information.

Credit Elect -- Line 13
  1. Valid characters are numeric 0-9.

  2. Entry must be positive only.

  3. If the amount is negative, "X" the entry.

  4. If there is an entry on Line 13, edit CCC "E" .

♦Signature♦

  1. A signature (general partner's or Limited Liability Company Member's signature) and jurat is required for all returns except the following:

    Note:

    If a signature does not appear on the designated line for the taxpayer's signature, follow the procedures in the "If/Then" table below.

    • Returns prepared under IRC Regulation 6020(b). These returns must be signed by a Compliance Function Representative. See IRM 3.21.15.13.3.1 IRC 6020(b) - Prepared by Collection.

      Note:

      Starting July 1, 2013 we will accept the Revenue Officers (RO) electronic signature or typed signature as a valid signature on the return.

    • Returns prepared by Examination, for example SFR (Substitute for Return) or "SUBSTITUTE RETURN" . See IRM 3.21.15.13.3.4.

    • Dummy returns prepared by IRS.

    • Returns filed under IRC Regulation 501(d) (Religious or Apostolic Organization).

    • Correspondence containing a signature and jurat is attached showing that the taxpayer is responding to an IRS letter or notice.

    • Re-entry returns originally filed electronically (E-File). These returns may be identified by the presence of Mode E-File printouts or "Tax Return Print (TRPRT) Do Not Process" in lieu of an actual return.

      Note:

      If the TRPRT print states "TRPRT Print Do Not Process" in the top margin, circle the words "Do Not Process."

  2. Do not correspond for a signature on "CIS" returns that have Form 13596 attached. See IRM 3.21.15.11.1, Correspondence Imaging System (CIS) Returns, for processing instructions on CIS Returns.

  3. If a signature is missing:

    Note:

    See 3.21.15.10, Correspondence for returns that are incomplete and appear to be duplicate filings.

    If... Then...
    Signature is missing,
    1. Correspond using correspondence action sheet 3104C.

      Note:

      If signature is missing as a result of a missing page 2, correspond for page 2 along with the signature.

    2. Edit CCC "U."

    3. Leave return in pack of work.

    See IRM 3.21.15.10.
    The jurat is not present on the line designated for the taxpayer's signature (non-standard return),
    1. Correspond using correspondence action sheet 3104C.

    2. Edit CCC "U."

    3. Leave return in pack of work.

    See IRM 3.21.15.10.
  4. Follow the instructions in paragraph (3) above, when the Entity information is the only thing present on the form, and there are no attachments containing tax data.

    Note:

    Use approved Correspondence Action Sheet 3104C, for "Secured" or delinquent returns.

  5. If the jurat is altered or stricken (crossed-out), it may be a frivolous return. See IRM 4.10.12.1.1, Frivolous Arguments for potential frivolous arguments that must be referred to the Ogden Compliance Campus Examination Frivolous Return Program. Also see IRM 3.21.15.13.3.5.

  6. Accept a "signature declaration" (a signature with jurat obtained through IRS correspondence) if attached to the return.

    1. If the "signature declaration" is altered or stricken (crossed out), See IRM 4.10.12.1.1, Frivolous Arguments for potential frivolous arguments that must be referred to the Ogden Compliance Campus Examination Frivolous Return Program. Also see IRM 3.21.15.13.3.5.

    2. If the taxpayer responds with a self-prepared "signature declaration" it must contain the same language as the jurat on the tax return; e.g., "UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE EXAMINED THIS RETURN, INCLUDING ACCOMPANYING SCHEDULES AND STATEMENTS, AND TO THE BEST OF MY KNOWLEDGE AND BELIEF, IT IS TRUE, CORRECT AND COMPLETE."

  7. Since tax examiners are not expected to be handwriting experts, IRC Regulation 301.6064-1 (26 CFR 301.6064-1) allows the service to presume that the signature on a return, statement or other document is the true signature of the person who actually signed the document.

    Note:

    A check mark or "X" used to designate where the taxpayer should sign the return is not considered a valid signature.

♦Preparer Signature♦

  1. A signature may or may not be present; do not correspond if not present.

  2. Do not correspond for a missing signature on any return prepared by a Compliance function.

  3. Do not question any signature on the return. IRC Regulations Section 301.6064-1 allows the Service to presume that the signature on the return, statement or other document is the true signature of the person who actually signed the document.

  4. A constructive signature (that is, a signature on an accompanying check, letter, etc.) is not acceptable unless the signature follows a perjury statement containing the same language as the jurat of the tax return.

♦Paid Preparer Tax Identification Number (PTIN)♦

  1. The Preparer's EIN or PTIN is located to the right of the Preparer's Signature at the bottom of Form 8804, page 2.

    Reminder:

    If the return is for 2009 or prior, then the PTIN box will be named Preparer's SSN or PTIN.

  2. A Preparer Tax Identification Number (PTIN) is a valid entry in the Preparer's PTIN area at the bottom of Form 8804. The PTIN is nine-digits beginning with the alpha "P" (e.g., PXXXXXXXX).

  3. Valid characters are numeric (0-9) and alpha "P" only.

  4. If the entry in the PTIN area is an invalid number, or does not begin with a "P," or is an SSN number, then circle-out the number.

    Caution:

    If the return is for 2009 or prior, and the entry on the line is an SSN number, do not circle it. Instead, remember to edit the TIN TYPE indicator.

  5. The FIRM's EIN (Paid Preparer's EIN - 2009 and prior revisions) must be a nine-digit numeric number. The FIRM's EIN is entered in NN-NNNNNNN format. The FIRM's EIN cannot be all zeroes or all nines.

  6. No action is required on amended returns.

  7. Circle the FIRM's EIN (Paid Preparer's EIN - 2009 and prior revisions) if all zeroes or all nines.

Preparer's TIN Type

  1. If the Preparer's TIN is a PTIN, edit a "0" immediately to the right of the PTIN.

♦Paid Preparer Phone Number♦

  1. The Paid Preparer's Phone Number is located below the Paid Preparer's Firms EIN at the bottom right corner of Form 8804.

    Note:

    ISRP will input the first 10 digits only.

    If... Then...
    A complete Paid Preparer Telephone Number is located elsewhere on the return or attachments Edit to the "Phone No." line.
    The return is amended, No action required
    The Preparer’s Phone Number is more than 10 digits, No action required
    The Preparer’s Phone Number is illegible or less than 10 digits, Circle the incomplete or illegible phone number.
  2. If the return is for a tax period prior to 2001, circle the telephone number.

Form 8804 "T" Lines (for Tax Year 2013 returns)

Exhibit3.21.15-1Form 8804 T Lines (for Tax Year 2013 returns)This is an Image: 37648015.gif
 

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Form 8804 "T" Lines (for 2011 and 2012 returns)

Exhibit3.21.15-2Form 8804 T Lines (for 2011 and 2012 returns)This is an Image: 37648017.gif
 

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Form 8804 "T" Lines (for 2009 and 2010 returns)

Exhibit3.21.15-3Form 8804 T Lines (for 2009 and 2010 returns)This is an Image: 37648010.gif
 

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Form 8804 T Lines (for 2008 returns)

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♦U.S. Possessions ZIP Codes♦

Exhibit3.21.15-4U.S. Possessions ZIP Codes

American Samoa (AS)

City ZIP Code City ZIP Code
Faga'itua 96799 Olosega Manua' 96799
Leone 96799 Pago Pago 96799
 

Federated States of Micronesia (FM)

City ZIP Code City ZIP Code
Chuuk 96942 Pohnpei 96941
Kosrae 96944 Yap 96943
 

Guam (GU)

City ZIP Code City ZIP Code
Agana 96910 Tamuning 96931
Inarajan 96917 Umatac 96915
Merizo 96916 Yona 96915
 

Marshall Islands (MH)

City ZIP Code City ZIP Code
Ebeye 96970 Majuro 96960
 

Northern Mariana Islands (MP)

City ZIP Code City ZIP Code
Capitol Hill 96950 Saipan 96950
Rota 96951 Tinian 96952
 

Palau (PW)

City ZIP Code City ZIP Code
Koror 96940 Palau 96940
 

Puerto Rico (PR)

City ZIP Code City ZIP Code
Adjuntas 00601 Las Marias 00670
Aguada 00602 Las Piedras 00771
Aguadilla 00603 Levittown 00950
Aguas Buenas 00703 Loiza 00772
Aguirre 00704 Loiza Street Station 00936
Aibonito 00705 Luquillo 00773
Anasco 00610 Manati 00674
Angeles 00611 Maricao 00606
Arecibo 00612 Maunabo 00707
Arroyo 00714 Mayaguez 00680
Bajadero 00616 Mercedita 00715
Barceloneta 00617 Minillas 00940
Barranquitas 00794 Moca 00676
Bo Obrero 00935 Morovis 00687
Bayamon 00956 Naguabo 00718
Boqueron 00622 Naranjito 00719
Cabo Rojo 00623 Orocovis 00720
Caguas 00725 Palmer 00721
Camuy 00627 Patillas 00723
Canovanas 00729 Penuelas 00624
Caparra Heights 00920 - 00922 Ponce 00731
Carolina 00979 -- 00987 Puerta de Tierra 00906
Catano 00962 Puerta Real 00740
Cayey 00736 Punta Santiago 00741
Ceiba 00735 Quebradillas 00678
Ciales 00638 Ramey 00603
Coamo 00769 Rincon 00677
Comerio 00782 Rio Blanco 00744
Corozal 00783 Rio Grande 00745
Coto Laurel 00780 Rio Piedras 00925, 00927, 00928
Culebra 00775 Rosario 00636
Dorado 00646 Sabana Grande 00637
Ensenada 00647 Sabana Hoyos 00688
Fajardo 00738 Sabana Seca 00952
Fernandez Juncos 00909 -- 00910 Saint Just 00978
Florida 00650 Salinas 00751
Fort Buchanan 00934 San Antonio 00690
Garrochales 00652 San German 00683
Guanica 00653 San Juan 00936
Guayama 00784 San Lorenzo 00754
Guayanilla 00656 San Sebastian 00685
Guaynabo 00965 -- 00971 Santa Isabel 00757
Gurabo 00778 Santurce 00907 -- 00908
Hatillo 00659 Toa Alta 00953
Hato Rey Sta 00917 -- 00919 Toa Boa 00949
Hormigueros 00660 Trujillo Alto 00976
Humacao 00791 Utuado 00641
Isabela 00662 Vega Alta 00692
Jayuya 00664 Vega Baja (box 1-9049) 00694
Juana Diaz 00795 Vieques 00765
Juncos 00777 Villalba 00766
Lajas 00667 Yabucoa 00767
La Plata 00786 Yauco 00698
Lares 00669    
 

Virgin Islands - U.S. (VI - Entity Section) (VQ - Other than Entity Section)

City ZIP Code City ZIP Code
Charlotte Amalie 00802 Saint Croix 00820
Christiansted 00820 Saint John 00830
Cruz Bay 00830 Saint Thomas 00805
Downtown 00840 Sunny Isle 00850
Frederiksted 00840 Veterans Annex 00820
Kingshill 00850    

♦Province, State and Territory Abbreviations♦

Exhibit3.21.15-5Province, State and Territory Abbreviations

Australia State

Australia State Abbreviation
Australian Capital Territory ACT
New South Wales NSW
Northern Territory NT
Queensland QLD
South Australia SA
Tasmania TAS
Victoria VIC
Western Australia WA
 

Brazilian State

Brazil State Abbreviation
Acre AC
Alagoas AL
Amapa AP
Amazonas AM
Bahia BA
Ceara CE
Distrito Federal DF
Esperito Santo ES
Goias GO
Maranhao MA
Mato Grosso MT
Mato Grosso do Sul MS
Minas Gerais MG
Parana PR
Paraiba PB
Para PA
Pernambuco PE
Piaui PI
Rio Grande do Norte RN
Rio Grande do Sul RS
Rio de Janeiro RJ
Rondonia RO
Roraima RR
Santa Catarina SC
Sergipe SE
Sao Paulo SP
Tocantins TO
 

Canada Province/Territory

Canada Province/Territory Abbreviation
Alberta AB
British Columbia BC
Manitoba MB
New Brunswick NB
Newfoundland and Labrador NL
Northwest Territories NT
Nova Scotia NS
Nunavut NU
Ontario ON
Prince Edward Island PE
Quebec QC
Saskatchewan SK
Yukon YT
 

Cuba Provincias

Cuba Provincias Abbreviation
Camaguey CG
Ciego de Avila CA
Cienfuegos CF
Ciudad di La Habana CH
Gramma (Bayamo) GR
Guantanamo GT
Holguin HO
La Habana HA
Matazas MT
Municipio Especial Isla de la Juventud IJ
Pinar del Rio PR
Sancti Spiritus SS
Santiago de Cuba SC
(Victoria de) Las Tunas LT
Villa Clara VC
 

India State

India State Abbreviation
Andhra Pradesh AP
Arunachal Pradesh AR
Assam AS
Bihar BR
Goa GOA
Gujarat GUJ
Himachal Pradesh HP
Haryana HR
Jammu and Kashmir JK
Karnataka KRN
Kerala KER
Madhya Pradesh MP
Maharashtra MAH
Manipur MNP
Meghalaya MEG
Mizoram MIZ
Nagaland NLD
Orissa OR
Punjab PU
Rajasthan RAJ
Sikkam SKM
Tamil Nadu TN
Tripura TRP
Uttar Pradesh UP
West Bengal WB
 

Italy Provincia

Italy Provincia Abbreviation
Agrigento AG
Alessandria AL
Ancona AN
Aosta/Aoste AO
Arezzo AR
Ascoli Piceno AP
Asti AT
Bari BA
Belluna BL
Beneveto BN
Bergamo BG
Biella BI
Bologna BO
BolozanoBolzen BZ
Brescia BS
Brindisi BR
Cagliari CA
Caltanisetta CL
Campobasso CB
Caserta CE
Catania CT
Catanzaro CZ
Chieti CH
Como CO
Cosenza CS
Cremona CZ
Crotone KR
Cuneo CN
Enna EN
Ferrara FE
Firenze FI
Foggia FG
Forli FO
Frosinone FR
Genova GE
Gorizia GO
Grosseto GR
Imperia IM
Isernia IS
L'Aquila AQ
La Spezia SP
Latina LT
Lecce LE
Livorno LI
Lodi LO
Lucca LU
Macerata MC
Mantova MN
Massa-Carrara MS
Matera MT
Messina ME
Milano MI
Modena MO
Napoli NA
Novara NO
Nuoro NU
Oristano OR
Padova PD
Palermo PA
Parma PR
Pavia PV
Perugia PG
Pesaro-Urbino PS
Pescara PE
Piacenza PC
Pisa PI
Pistoia PT
Pordenone PN
Potenza PZ
Prato PO
Ragusa RG
Pavenna RA
Peggio de Calabria RC
Reggio nell'Emilia RE
Rieti RI
Rimini RN
Roma RM
Rovigo RO
Salerno SA
Sassari SS
Savona SV
Siena SI
Siracusa SR
Sondrio SO
Taranto TA
Teramo TE
Terni TR
Torino TO
Trapani TO
Trento TN
Treviso TV
Trieste TS
Udine UD
Varese VA
Venezia VE
Verbania VB
Vercelli VC
Verona VR
Vibo Valentia VV
Vincenza VI
Viterbo VT
 

Mexico State

Mexico State Abbreviation
Aguascalientes AGS
Baja California Norte BCN
Baja California Sur BCS
Campeche CAM
Chiapas CHIS
Chihuahua CHIH
Coahuila COAH
Colima COL
Distrito Federal DF
Durango DGO
Guanajuato GTO
Guerrero GRO
Hidalgo HGO
Jalisco JAL
Mexico MEX
Michoacan MICH
Morelos MOR
Nayarit NAY
Nuevo Leon NL
Oaxaca OAX
Puebla PUE
Queretaro QRO
Quintana ROO QROO
San Luis Potosi SLP
Sinaloa SIN
Sonora SON
Tabasco TAB
Tamaulipas TAMPS
Tlaxcala TLAX
Veracruz VER
Yucatan YUC
Zacatecas ZAC
 

The Netherlands Province

The Netherlands Province Abbreviation
Drenthe DR
Flevoland FLD
Friesland FR
Gelderland GLD
Groningen GN
Lemburg LB
North Brabant NB
North Holland NH
Overijssel OV
South Holland ZH
Utrecht UT
Zeeland SLD

Editing a 2004 Form 8804 Only(Conversion)

Exhibit3.21.15-6Editing a 2004 Form 8804 (Conversion)This is an Image: 37648012.gif
 

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Editing of Prior Year Form 8804 - Tax Years 2005, 2006, 2007, 2008

Exhibit3.21.15-7Editing of Prior Year Form 8804 - Tax Years 2005, 2006, 2007, 2008

Tax Year 2005, 2006, 2007: Convert Line 3 and Lines 4b through 4j as shown below.
Tax Year 2008 Only: Convert Line 3 to 3a and NOTHING ELSE. See IRM 3.21.15.20.1 (1) and IRM 3.21.15.20.1 (4)

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♦Frivolous Arguments Criteria♦

Exhibit3.21.15-8

Potential Frivolous Arguments for Examination Review

Argument Criteria
Alleged Churches/First Amendment Income from non-religious sources and may claim a vow of poverty.
Altered Form Altering any or all line items with the intent of facilitating non-compliance with the tax laws.
Altered Jurat/UCC (Uniform Commercial Code) 1-207 Return contains income and deductions but the jurat has been altered or stricken. May include reference to UCC 1-207 or a statement that the return was not signed under penalties of perjury.
Amended Returns/Form 843 Claim Amended return or a Form 843 filed to obtain a total refund of all taxes paid in prior years, based on a tax avoidance argument.
C-Filings This frivolous position includes the following four categories:
  1. Files a return claiming various types of deductions, credits, or overpayments/refunds that have no relation to reality and because of their outrageous character, qualify as frivolous returns.

  2. Files a return containing the filers identifying information but does not request a refund, often lacking sufficient information to determine a tax liability.

  3. Files a return with various types of rambling dialogue and/or crazy arguments that no one could reasonably view as a good faith attempt to comply with the law.

  4. Files a return that attempts to send some type of message or protest to the IRS, but fails to include sufficient identifying information for the Service to either determine the identity of the taxpayer or correspondent or return address.

Challenges to Authority/Due Process Questions various administrative authorities such as delegation orders, summons authority, privacy act, etc. Argues that they must be afforded a hearing or a trial before taxes can be assessed or before property can be seized.
Challenges to Authority/Title 26 or "law" in Other Documents Argues that Title 26 of the United States Code is not law because it was never enacted as named.
Collection Issues Files frivolous documents contending that various collections issues are invalid (e.g., Offers in Compromise, Collection Due Process Requests, Installment Agreements, Appeals Requests, etc.) because they are not filed and/or signed by someone with delegated authority. They may have no certificate of assessment attached, do not comply in form or content with a State or Local law, are not in a certain format or lack a valid OMB (Office of Management and Budget) number or other frivolous positions.
Disclaimer Submits a disclaimer stating, "disclaims the liability for the tax due" , making the liability on the return zero.
Fifth Amendment Assertion of the Fifth Amendment right against self-incrimination as a basis for not providing any financial information.
Foreign Income Argues that United States citizens and residents are not subject to tax on their wages or other income derived from sources within the United States, as only foreign-based income or income received by nonresident aliens and foreign S Corporations from sources within the United States is taxable.
Form 1099-OID
(Original Issue Discount)
An individual files a return reporting false amounts of income (generally "Other or Miscellaneous" income) and all of them claim a false amount of income tax withholding approximately equal to the amount of falsely reported income. Although the returns report income, they do not calculate any tax due. Some of the returns have Form 1099-OID (Original Issue Discount) attached and some have Form 1096. Other false financial instruments may be filed in the place of or in addition to the Forms 1099-OID such as Form 2439, promissory notes, bonds, sight drafts, etc.
IRC 861 Business
Employment Tax (BMF 861)
Argument targets employers and advises them that wages are exempt from withholding. Based on 26 CFR 1.861, promoters of this scheme advise employers to stop withholding and paying payroll taxes on their employee's wages. In addition, some employers file amended payroll tax returns and request refunds of previously paid payroll taxes.
IRS is a Private Organization/Collects Tribute, Not Taxes Argues that the IRS is an entity named the Internal Revenue and Tax Service, Inc., which was incorporated in Delaware in 1933, it is a collection agency for the Federal Reserve Bank, or is part of the United Nations and is clandestinely leading the tax-paying public into a "new world order."
Not a Person Argues that a taxpayer is not a "person" within the meaning of section IRC 7701(a)(14).
Obscene, Vulgar, Harassing Submits documents or other materials indicating that non-filing is due to dissatisfaction with tax policies or taxation in general. Often, this argument is expressed with obscene, vulgar, or crude language and characters in an extremely demeaning manner.
Protest Against Government Action/Inaction Argues that refusal to file or pay is justified because they disagree with government policies or spending plans.
Sixteenth Amendment Argues the Sixteenth Amendment was not properly ratified and therefore the federal government does not have the legal authority to collect an income tax without apportionment.
Straw Men Argues the government has created an entity separate and distinct from the taxpayer - a "straw man" and any tax obligations are exclusively those of the "straw man" .
Taxes are Voluntary/Law Does Not Require Submits a return, amended return or correspondence that argues income taxes are voluntary.
U.S. v. Long Submits a return with zero money amounts much the same as the Zero Return category and U.S. V. Long is referenced. See NOTE in Zero returns below.
Unsigned Returns The individual completes a return but fails to sign, a statement indicating disagreement with the tax system is attached or added to the return.
Valuation Income is not taxable because of the declining fair market value of the dollar, because the dollar is not backed by gold/silver, because the value of services is offset by the value of the labor (barter income), etc.
Zero Returns (ZERO) Submits a return with zero money amounts on all or most of the line items on the form (e.g., IRC § 861, Form 2439, Form OID and other BMF filings that claim no income and request refunds). See Rev. Rul. 2004-34. A statement is attached claiming there is no section of the Internal Revenue Code that established an income tax liability. The statement may also contain arguments regarding the definition of income. There are several variations on this type of filing such as those bearing the words "nunc pro tunc" and "not liable" .

Note:

≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ "≡ ≡ " "≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ " ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡

Other All others including those listed in Notice 2010-33 or any subsequent superseding notice. See also http://www.irs.gov/Tax-Professionals/The-Truth-About-Frivolous-Tax-Arguments-Introduction on irs.gov. This category includes non-filer accounts resulting from initial compliance check such as cross-reference Taxpayer Identification Number (TIN)s.

Note:

Frivolous arguments citing "Collection Due Process" (CDP) should be reviewed by Collections for possible referral to Appeals. Refer to IRM 5.19, Collection Appeal Rights, for additional information.

Glossary and Acronyms

Glossary

GLOSSARY DEFINITION
ACTION CODES Numeric codes edited in the bottom center margin of a return to reject documents and identify the reason the document has been rejected.
ACTION TRAIL A notation in the lower left side margin on page 1 of a return which indicates or explains an action taken.
AMENDED RETURN A return that changes information submitted on a previously filed return.
AUDIT CODE An alpha character edited in the right bottom margin of a return to identify a specific condition for the Examination Operation.
BATCH A group of blocks of documents. A batch cannot contain more than 20 blocks.
BLOCK A group of up to 100 documents with consecutive DLNs containing the same block number (digits 9 through 11 of the DLN). (A block cannot contain more than 100 documents since the documents are numbered from 00 to 99.)
BUSINESS MASTER FILE (BMF) A magnetic tape file containing information about taxpayers filing business returns and related documents.
CALENDAR YEAR A tax year that begins January 1 and ends on December 31.
CENTRAL AUTHORIZATION FILE (CAF) Computerized system of records which houses authorization information from Powers of Attorney (POAs), Tax Information Authorizations (TIAs) and state tax returns. The CAF system contains two types of records:
  1. Taxpayer records

  2. Representative records

CHECK DIGITS Two alpha characters used to identify the tax account.
CODING Placing symbols that have specific meanings on returns. These codes direct the computer to perform certain programmed functions.
COMPUTER CONDITION CODE (CCC) A single alpha or numeric character edited on a return which either identifies a special condition or directs the computer to take a specific programmed action. CCCs are posted to the Master File.
CORRESPONDENCE ACTION SHEETS (CAS) Forms used to request information from the taxpayer. Some are mailed to the taxpayer with the return; others generate a letter.
CURRENT YEAR RETURN For processing in 2017, a Current Year Return is a return filed for tax year 2016.
DATA All information reported or coded on forms, schedules, and attachments.
DELINQUENT RETURN A return filed after the due date without an approved extension.
DOCUMENT Written information, (e.g., forms, schedules and attachments).
DOCUMENT LOCATOR NUMBER (DLN) A fourteen-digit number assigned to every return and document input through the Automatic Data Processing (ADP) system.
DUMMYING The act of transferring information provided by the taxpayer onto a required transcribed form/schedule.
EDITING Preparing returns and attachments for data entry or other transcription processes by correcting entries and entering edit marks.
EMPLOYER IDENTIFICATION NUMBER (EIN) A nine-digit number that identifies the account of a business taxpayer on the Business Master File.
ENTRY Any type of mark entered by, or edited for, the taxpayer.
ERROR RESOLUTION SYSTEM (ERS) A system for the examination and correction of returns rejected due to taxpayer and processing errors.
FISCAL YEAR A tax year which ends on a date other than December 31.
FORM An IRS document identified by a number, e.g., Form 1040.
FRIVOLOUS FILER/NON-FILER Filers and non-filers who use certain types of tax avoidance arguments which are not supported by law.
HARDSHIP An indication of severe consequences for a taxpayer caused by the normal application of IRS regulations and procedures. Although a determination of hardship is highly subjective, the work leader must be consulted if a particular situation may be considered for referral to the Taxpayer Advocate Service (TAS).
INDIVIDUAL MASTER FILE (IMF) A magnetic tape file containing information about taxpayers filing individual income tax returns and related documents.
INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER (ITIN) A unique nine-digit number assigned by the IRS to individuals who must file a U.S. tax return or are listed as a spouse or a dependent and who do not have and cannot obtain a valid Social Security Number. Taxpayers obtain an ITIN by filing a Form W-7.
INTEGRATED DATA RETRIEVAL SYSTEM (IDRS) A system that enables employees in the area/territory offices and the campuses to have visual access to certain computer-based information in taxpayer accounts.
INTEGRATED SUBMISSION AND REMITTANCE PROCESSING SYSTEM (ISRP) A computerized system which will convert paper tax and information documents and remittances received by IRS into perfected electronic records of taxpayer data.
INTERNATIONAL RETURN A return on which income is excluded or not reported because of revenues from, payments to, or residence in a foreign country.
JULIAN DATE A calendar date expressed as the number of days since the beginning of the year. For example, February 1 is Julian Date 032.
JURAT The perjury statement required in the signature area of a tax return, form, or schedule.
MASTER FILE A magnetic tape record which contains taxpayer accounts.
MISBLOCKED RETURN A Form 1040, Form 1040A or Form 1040EZ, found in the wrong type of block or batch. For example, a Form 1040A found in a batch of Forms 1040.
MISFILED RETURN A Form 1040, Form 1040A or Form 1040EZ, filed when a BMF form should have been filed instead.
NAME CONTROL The first four characters of the taxpayer's surname. Also used for dependents, qualifying children, child care providers, etc.
NON-RESIDENT ALIEN (NRA) An alien individual (not a U.S. citizen), who does not meet either the green card test or the substantial presence test for the calendar year.
NUMERIC CHARACTER A number or numeral between 0 and 9, inclusive.
PERFECTING Making returns acceptable for data entry through editing procedures.
PIPELINE The areas in the IRS Submission Processing Campus that process a return from the time it is received until the data from the return is entered to an account in the IRS' main computer. These areas include Receipt and Control, Code and Edit, Data Conversion, Error Resolution, Rejects, and Unpostables.
POWER OF ATTORNEY (POA) A form authorizing a representative to perform certain acts on the taxpayer's behalf.
PAID PREPARER IDENTIFICATION NUMBER (PTIN) Paid preparer tax identification number.
PRIMARY TAXPAYER The taxpayer who is listed first on the name line caption of a joint return, regardless of whether that taxpayer is male or female.
PRIMARY TAXPAYER IDENTIFICATION NUMBER (P-TIN) The TIN associated with the taxpayer who is listed first on the name line of the caption.
PRIOR YEAR RETURN A return for a tax period prior to the current tax year.
PROCESSABLE RETURN A return which meets all the requirements for ISRP input.
RECEIVED DATE Date a return was received by the IRS. If the date is unknown and a Received Date is required, there is a prescribed formula for determining the date to edit as the Received Date. (Required on Amended, Fiscal Year, Short Year, Prior Year, and Delinquent Returns.)
RE-INPUT DOCUMENT A document that did not post to the Master File when originally entered and is now being entered again with a Form 3893, Re-Entry Document Control.
RETURN A legal document used by the taxpayer to report income, deductions, and tax liability.
RETURN DUE DATE The date in which the return is due to the Internal Revenue Service.
RETURN PROCESSING CODE (RPC) A single character edited on a return to direct the computer to take specific actions in processing the return. This code does not post to the Master File.
SCHEDULE An IRS document identified by alpha characters or numbers (e.g., Schedule B, Schedule 8812).
SECONDARY TAXPAYER The taxpayer who is listed second on the name line caption of a joint return, regardless of whether that taxpayer is male or female.
SECONDARY TAXPAYER IDENTIFICATION NUMBER (S-TIN) The TIN associated with the taxpayer whose name appears second on a joint return.
SIGNIFICANT ENTRY Any positive or negative number or dollar amount other than zero.
SOCIAL SECURITY NUMBER (SSN) A nine-digit number identifying the account of an individual on the Individual Master File.
STATUTE RETURN A return filed for a Tax Period more than three years prior to the current Tax Period.
SUFFIX Information added at the end of a word, phrase, or series of numbers. For instance, a title may be edited as a suffix to a name as in James Canary, Exec.
TAX EXAMINER (TE) STAMP A rubber stamp containing a unique identifying number of the Code & Edit tax examiner working the return.
TAX PERIOD The time covered by a particular return represented by the year and month in which the period ends. For example, 1612 stands for the tax year ending December 31, 2016.
TAXPAYER ADVOCATE SERVICE (TAS) An independent organization within the IRS whose employees assist taxpayers who are experiencing economic harm, who are seeking help in resolving tax problems that have not been resolved through normal channels, or who believe than an IRS system or procedure is not working as it should.
TAXPAYER IDENTIFICATION NUMBER (TIN) A nine-digit number which identifies the account of an individual or business taxpayer. The TIN may be a Social Security Number (SSN), an Individual Taxpayer Identification Number (ITIN), Adoption Taxpayer Identification Number (ATIN) or an Employer Identification (EIN).
THIRD PARTY DESIGNEE Person given permission by the taxpayer to discuss their current year return processing issues with the IRS.
TRANSACTION CODE (TC) A three-digit numeric code defining the precise nature of an action posted to the Master File.
TRANSCRIPTION The process of transferring information from documents to a computer-readable form. Also called data conversion, input, and entry.
UNPOSTABLES Data which cannot be entered successfully to an account at the Martinsburg Computing Center (MCC) and is returned to the Campus for corrective action.
UNPROCESSABLE DOCUMENT A document which cannot be perfected for the ADP system, usually because of incomplete information.
 

Acronym

ACRONYM DEFINITION
ADM Administrator
AKA Also Known As
AP Approved Paragraph
APO Army Post Office
ASED Assessment Statute Expiration Date
AUSPC Austin Submission Processing Campus
AWS Alternative Work Schedule
BMF Business Master File
BOB Block Out of Balance
CAF Centralized Authorization File
CAS Correspondence Action Sheet
CCC Computer Condition Code
CLS Common Law Spouse
COMM Commissioner
CONS Conservator
CP Computer Paragraph
CPA Certified Public Accountant
CSPC Cincinnati Submission Processing Campus
CY Calendar Year
DECD Deceased
DLN Document Locator Number
DOD
  • Date of Death

  • Department of Defense

DPO Diplomatic Post Office
EGA Ethics in Government Act
EIN Employer Identification Number
ELF Electronic Filing
ERS Error Resolution System
EXEC Executor
FEC Foreign Employer Compensation
FICA Federal Insurance Contribution Act
FMV Fair Market Value
FPO Fleet Post Office
FSPC Fresno Submission Processing Campus
FRP Frivolous Return Program
FTD Federal Tax Deposit
FTF Failure to File
FTP Failure to Pay
FY Fiscal Year
GDN Guardian
IDRS Integrated Data Retrieval System
IDT Identity Theft
IMF Individual Master File
IRC Internal Revenue Code
IRM Internal Revenue Manual
IRP Information Returns Processing
IRS Internal Revenue Service
IRSN Internal Revenue Service Number
ISRP Integrated Submission and Remittance Processing System
ITIN Individual Taxpayer Identification Number
IVO Integrity and Verification Operation
KCSPC Kansas City Submission Processing Campus
LAFCP Living Abroad Foreign Care Provider
LEM Law Enforcement Manual
MCC Martinsburg Computing Center
MeF Modernized e-File
MFT Master File Tax
NCOA National Change of Address
NO National Office
NR No Record
NRA Non-Resident Alien
OSPC Ogden Submission Processing Campus
PAO Process As Original
PCD Program Completion Date
PDS Private Delivery Service
PER REP Personal Representative
POA Power of Attorney
POD Post of Duty
PPR
  • Personal Property Rental

  • Payment Plan Request

P-TIN Primary Taxpayer Identification Number
Prep. TIN(PTIN) Paid Preparer Taxpayer Identification Number
PY Prior Year
RICS Return Integrity and Correspondence Services
RPC Returns Processing Code
RTN Routing Transit Number
SERP Servicewide Electronic Research Program
SPC
  • Special Processing Code

  • Submission Processing Center

SFR Substitute for Return
SSN Social Security Number
TAS Taxpayer Advocate Service
TC Transaction Code
TE Tax Examiner
TIN Taxpayer Identification Number
TP Taxpayer
TR Trustee
TY Tax Year
USPS United States Postal Service