Employment Tax Due Dates

Reporting Due Dates

Every employer engaged in a trade or business who pays remuneration for services performed by employees must report wage payments, income tax withholding, social security tax, Medicare tax and if applicable, Additional Medicare tax, to the IRS and pay employment taxes on the payments. Generally, employers must report wages, tips and other compensation paid to an employee by filing the required Forms 940 and 941.

At the end of the year, the employer must file a Form W-2, Wage and Tax Statement, to report wages, tips and other compensation paid to an employee with the Social Security Administration (SSA) and furnish a copy timely to the employee so that they can properly file their income tax returns.

Everyone who is engaged in a trade or business that makes certain types of reportable payments must report the payment to the IRS. Form 1099-NEC is used for reporting payments for non-employee compensation of $600 or more to a payee. Form 1099-MISC is used for reporting certain income other than non-employee compensation.

An employer must file the required forms by the required due date. If the due date for filing a return falls on a Saturday, Sunday, or legal holiday, then you may file the return on the next business day.

Forms Filed Quarterly with Due Dates of April 30, July 31, October 31, and January 31 (for the fourth quarter of the previous calendar year)

Forms Filed Annually with a Due Date of January 31

Forms Filed Annually with a Due Date of February 28 (or March 31 if Filed Electronically)

Tax Deposit Due Dates

In general, there are different due dates for the deposit of taxes depending on the return the taxes are reported on, past filing history and additional factors. These deposit due dates often are different from the filing due dates of tax returns.

You must use the Electronic Federal Tax Payment System (EFTPS) to make all federal tax deposits. Depositing the taxes alone does not report the taxes or relieve you of the requirement to file a return. If the due date for making your deposit falls on a Saturday, Sunday, or legal holiday, then you may make your deposit on the next business day.

Federal Income Tax Withholding, Social Security, and Medicare Tax Deposits

For taxes reported on Forms 941, 943, 944, or 945, there are two deposit schedules: monthly and semi-weekly. Before the beginning of each calendar year, you must determine which of the two deposit schedules you are required to use. The deposit schedule you must use is based on the total tax liability you reported on forms previously during the specified lookback period. The lookback period is different based on the form type. See the instructions for the form itself or Publication 15 for more information about the lookback period and how to determine which type of depositor you are.

Monthly Depositor

Under the monthly deposit schedule, deposit employment taxes on payments made during a month by the 15th day of the following month. 

Semi-weekly Depositor

Under the semiweekly deposit schedule, deposit employment taxes for payments made on Wednesday, Thursday, and/or Friday by the following Wednesday. Deposit taxes for payments made on Saturday, Sunday, Monday, and/or Tuesday by the following Friday.

Next-Day Deposit Rule

If you accumulate $100,000 or more in taxes on any day during a monthly or semiweekly deposit period, then you must deposit the tax by the next business day.

FUTA Deposits

You must determine when to deposit your FUTA tax based on the amount of your tax liability as determined on a quarterly basis. If your FUTA tax liability is $500 or less in a quarter, then carry it over to the next quarter. For any quarter where your FUTA tax liability for that quarter (plus any undeposited amount from any earlier quarter) is $500 or more, deposit the entire amount of your FUTA tax liability as of the end of the quarter by the last day of the first month that follows the end of the quarter. If it is $500 or less for the fourth quarter, then you can make a deposit or pay the tax with your Form 940 by January 31.