Businesses and organizations can add more users for IRS Energy Credits Online

IRS Tax Tip 2024-50, May 16, 2024

The IRS Energy Credits Online tool lets multiple people register as users on behalf of their entity. For continuity of access to the clean energy online tools, the IRS encourages each entity to have more than one clean energy officer.

Additional users are vital for continuity of access. If an entity has only one user and that person leaves, no one currently associated with the entity will have the authority to act on its behalf.

This tool was built to help taxpayers register their entity, submit time-of-sale reports, register a clean energy project for an elective payment, transfer a clean energy credit and claim a CHIPS credit. The tool helps key groups with clean energy credits and makes it easier to communicate and stay compliant with the rules of the credits.

Clean energy officer

The first person to register with IRS Energy Credits Online is automatically the entity’s clean energy officer. A clean energy officer can:

  • Authorize additional users.
  • Promote other users to clean energy officer. Multiple users can have this role for the same entity.
  • Assign, manage and revoke permissions, including those of other clean energy officers.

Clean energy officers have access to all IRS Energy Credits Online functionality. They’re the only users who can manage authorized users and permissions.

Additional users

Once the first user creates an account for the entity, they can share the registration link with additional users who need access to IRS Energy Credits Online. The IRS recommends having at least two clean energy officers as a best practice to manage access to IRS Energy Credits Online.

User roles

The clean energy officer should pay close attention to these roles assigned to other users in their organization.

  • Dealers or sellers. Employees who need to submit time-of-sale reports or request advance payments.
  • Manufacturers. Employees who submit periodic reports.
  • Clean energy delegate. Employees of the entity who aren’t officers or other people authorized to have legal responsibility for the entity. A clean energy delegate can access the pre-filing registration tool to request registration numbers the entity needs to make an elective payment election.
  • Clean energy third party user. Users outside the entity’s organization. This role lets the user request registration numbers the entity needs to make an elective payment election or transfer election on the tax return.

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